Events Administrator

7 months ago

Calgary, Canada Aspen Properties Full time

At Aspen our Vision is to remain a highly respected boutique real estate company and employer of choice. We will continue to earn exceptional returns by adding value through ownership, management and development opportunities.

Through our Purpose, Aspen Properties is passionate about creating value for our team and community. We pride ourselves on our Core Values; Respect, Leadership, Integrity, Service Excellence and Teamwork. Through the core values, our employees are committed to a culture of honesty, open communication and accountability with high standards of professional and ethical conduct.

We offer a dynamic opportunity, with an excellent compensation and benefits program. We are a fun and professional environment that promotes and rewards learning, development and success. Aspen is an equal opportunity employer that values hiring and retaining a diverse workforce.

We are pleased to announce we have an opening for a team and service-oriented individual to fill an **Events Administrator** **role based in Calgary.

Thank you for your interest in the Aspen team.

Events Administrator | Calgary

Position Summary:
The Events Administrator will work closely with The Ampersand’s Property Management team & Events Coordinator in order to successfully schedule and execute tenant, corporate and community events that take place within The Ampersand portfolio. The Events Administrator will be expected to provide logístical support and share their expertise with other teams within Aspen’s portfolio.

Regular work hours are generally Monday to Friday 10:00am to 6:30pm; however, this position will require flexibility based on event timing. (After hours, weekends, and early morning events are common.)

Key Responsibilities:
As Events Administrator you will be critical in assisting to organize and oversee any events within The Ampersand. This includes, but is not limited to:

- Closely working with Events Coordinator, operations and property management departments to facilitate tenant and external events.
- Assist in scheduling pre and post event walkthroughs with clients, providing a tour of the facility and answering any logístical questions.
- Assist with all event operations and requirements including scheduling security, cleaning, after hours HVAC, AV requirements, furniture movement, etc.
- Update the event tracker with applicable details for each event to assist with accounting, operations and property management.
- Adhere to standardized event procedures and assist in training staff to ensure proper execution.
- Cultivate and maintain professional relationships with tenants, clients, suppliers, and contractors.
- Coordinate with tenants, vendors, exhibitors, and stakeholders during event planning stage.
- Work directly with tenants, vendors, and contractors to facilitate access, setup, and takedown.
- Assist in daily operation of The Ampersand Tenant Lounge which includes:

- Assist with liquor orders
- Perform daily inspections
- Maintain the Lounge inventory system, menu, and pricing.
- Assist in daily operation of The Ampersand Conference Center which includes:

- Assist in all tenant bookings and ensure event and conference booking setup requirements are met.
- Proactively coordinate room requirements for each booking, such as AV and furniture setup.
- Perform daily inspections
- Assist in daily operation of the &Rec amenity which includes:

- Assist in all tenant bookings and ensure amenity is respected, cleaned and secure
- Proactively assist with amenity AV and complete daily inspections.
- Adhere to and enforce building policies
- Ensure all appropriate clearances are in place for tenant and non-tenant vendors
- Draft and send out weekly Event Notice detailing the upcoming events throughout the property to internal and external stakeholders.
- Collaborate with operations and contractors to maintain facility condition and address issues promptly.
- Provide feedback to stakeholders for facility and event improvements.
- Collaborate with internal and external stakeholders to create and strengthen event marketing initiatives.
- Work in conjunction with Events Coordinator to develop promotions which will support the overall corporate strategy to facilitate tenant events and increase engagement from occupants and the community at large.
- Electronically, prepare, proofread, and communicate various company materials on behalf of Aspen.
- Follow up with clients on applicable event charges and assist in payment and collection.
- Maintain on-site electronic filing systems including updating spreadsheets for events and conference bookings.
- Collaborate with internal and external stakeholders to provide service excellence.
- Other duties as required.

Qualifications:

- Prior event planning, event administration or venue management experience is an asset
- University degree or college diploma an asset
- ProServe certification is required (Or willing to acquire if chosen)
- Demonstrated skills in time ma

  • Events Administrator

    6 days ago

    Calgary, Canada Prospect Human Services Full time

    **Position** Events Coordinator **Location** Calgary AB or Edmonton AB **Type** Full Time - 1 year contract About Us **Break Barriers. Employ Change.** - At Prospect, we value the diversity of people. Diversity at Prospect means a workplace where individual differences are recognized and appreciated, respected and responded to in ways that fully...

  • Event Planner, Conference and Event Management

    2 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Position Overview** **Conference and Event Management** within **Ancillary Services** is currently seeking a Full-time Regular **Event Planner**. Reporting to the Manager, Conference and Event Management, the Event Planner will qualify and confirm new and repeat event and group business through various efforts including follow up, referrals and direct...

  • Events Coordinator

    4 months ago

    Calgary, Canada Platform Calgary Full time

    **Coordinator, Events** **Permanent - Full Time** **Salary starting at $55,000/year** Are you drawn to Calgary’s thriving tech sector and looking to build a meaningful career that allows you to have an impact in your community? Does the prospect of city-building work excite you? If you thrive in a collaborative environment and enjoy putting your own...

  • Event Coordinator

    4 days ago

    Calgary, Canada Hotel Arts Group Full time

    **Are you attentive to every detail? Are you dedicated to people with a passion that goes beyond the ordinary?** The** Hotel Arts Group** is currently seeking a dynamic hospitality professional to fill the role of **Event Coordinator **at Hotel Arts. The **Event Coordinator** is responsible for the support of the Events department and all related...

  • Event Coordinator

    2 weeks ago

    Calgary, Canada Prostate Cancer Centre Full time

    **About Us**: **The Prostate Cancer Centre fights prostate cancer by delivering one-stop support to men and families through rapid access to personalized care, research, and education. We promote overall health and well-being, inspire hope, and reduce the impact of prostate cancer in our community.** **Role Description** This is a full-time on-site role...

  • Event & Sales Coordinator

    1 week ago

    Calgary, Canada Atco Ltd. Full time

    We’re looking for a fierce and friendly Event & Sales Coordinator to join our diverse & vibrant team. Rümi is a bright new member of the ATCO family and operates 3 lines of business under the Rümi umbrella: Rümi Products & Services, ATCOenergy and Blue Flame Kitchen. Reporting to the Senior Manager, Blue Flame Kitchen (BFK), the Event & Sales...

  • Event Specialist

    7 months ago

    Calgary, Canada Winsport Full time

    **Discover, Develop, and Excel with WinSport**: Working with WinSport means you will be part of creating one of the most unique winter sport institutes in the world. You will be rubbing shoulders with athletes of all levels and disciplines, and you will be working in a world-class facility that showcases exceptional services to support our guests in training...

  • Event Planner, Conference

    2 weeks ago

    Calgary, Canada The University of Calgary Full time

    **Position Overview** **Conference & Event Management** is currently seeking a Full-time, Regular **Event Planner**. The incumbent will qualify and confirm new and repeat event and group business through various efforts including follow up, referrals and direct inquiries. The Event Planner will prepare and execute proposals and contracts, event orders,...

  • Events Manager

    1 week ago

    Calgary, Canada Marriott International, Inc Full time

    **Additional Information** Calgary Airport Marriott In-TerminalDelta Calgary Airport In-Terminal **Job Number** 23004867 **Job Category** Event Management **Location** Calgary Airport Marriott In-Terminal Hotel, 2008 Airport Road NE, Calgary, Alberta, Canada **Schedule** Full-Time **Located Remotely?** N **Relocation?** N **Position Type**...

  • Events Manager

    2 weeks ago

    Calgary, Canada Marriott International, Inc Full time

    **Additional Information** **Job Number**24220006 **Job Category**Event Management **Location**Courtyard Calgary Airport, 2500 48th Avenue NE, Calgary, Alberta, Canada, T3J 4V8 **Schedule**Full Time **Located Remotely?**N **Position Type** Management **JOB SUMMARY** Responsible for preparing all event documentation and coordinates with Sales, property...

  • Event Services Coordinator

    3 months ago

    Calgary, Canada Arts Commons Full time

    **At a glance** **Employment**: Permanent, Salaried **Hours**: FT (40 hrs); with flexibility to work occasional evenings and weekends, as required **Start Date**: ASAP **Salary**: $49,000 - $53,000 annually **Location**: Calgary (in-office) Join us today and see for yourself some of the many reasons why we were voted one of Alberta’s Top...

  • Events Manager

    4 weeks ago

    Calgary, Canada TEC Canada Full time

    We are growing! TEC Canada is searching for an Events Manager. This dynamic role will create, plan, and successfully execute a variety of events, including our annual Member Conference and recognition programs designed to enhance the member experience and expand TEC’s reach. You will have the opportunity to deliver events for CEOs and senior leaders across...

  • Event Server

    7 months ago

    Calgary, Canada Rümi Full time

    **Event Server, Blue Flame Kitchen** A great neighbour, who’s also a gracious host. We’re looking for a fierce and friendly event server to join our diverse & vibrant team. Rümi is a bright new member of the ATCO family and operates 3 lines of business under the Rümi umbrella: Rümi Products & Services, ATCOenergy and Blue Flame Kitchen. Reporting...

  • Event Coordinator

    7 months ago

    Calgary, Canada CRAFT Beer Market Full time

    **Events Coordinator, CRAFT Beer Market, Calgary, AB** **Who We Are**: CRAFT Beer Market is all about fresh food, local beer, great people, and good times. Our journey began when we opened our first location in Calgary in 2011, and since then, we have grown into 9 locations across Canada. We believe that bringing together a diversity of thoughts,...

  • Coordinator, Events

    4 days ago

    Calgary, Canada Platform Calgary Full time

    **COORDINATOR, EVENTS** **Platform Calgary** You are drawn to Calgary’s thriving tech sector and you're looking to build a meaningful career that allows you to have an impact in your community. The prospect of city-building work excites you. If you thrive in a collaborative environment and enjoy putting your own innovative spin on things, then we think...

  • Event Server

    7 months ago

    Calgary, Canada Rümi Full time

    A great neighbour, who’s also a gracious host. We’re looking for a fierce and friendly Event Server to join our diverse & vibrant team. Rümi is a bright new member of the ATCO family and operates 3 lines of business under the Rümi umbrella: Rümi Products & Services, ATCOenergy and Blue Flame Kitchen. Reporting to the Supervisor - Operations, Blue...

  • Events Specialist

    7 months ago

    Calgary, Canada Autograph CollectionCourtyard by Marriott Hotel Full time

    **Description**: **RESPONSIBILITIES**: - Be one of the first points of contact for incoming calls, and respond in a quick, timely and professional manner to all internal partners and external customers. Endeavor to deliver clear and concise communiqué that is representative of Concord Hospitality via all avenues of communication. - Demonstrate excellent...

  • Coordinator Events and Campaigns

    7 months ago

    Calgary, Canada Calgary Police Foundation Full time

    **Are you ready to make a difference?** The Calgary Police Youth Foundation is a charitable organisation that helps keep our city’s most vulnerable children safe from crime and victimisation. The Programs and Community Initiatives funded by the Calgary Police Youth Foundation focus exclusively on early intervention, crime prevention, risk reduction and...

  • Recreation & Events Coordinator

    3 days ago

    Calgary, Canada Mckenzie Towne Council Full time

    Job Description **Recreation & Events Coordinator Join our talented family!** McKenzie Towne Council owns, maintains, and manages amenities in the community. It is a private, not-for-profit Residents' Association that sets a desired course for the McKenzie Towne Hall and other shared amenities, to ensure their long-term stability. It is our intent to be...

  • Events Coordinator

    4 days ago

    Calgary, Canada Centre for Newcomers Full time

    **Events Coordinator** The **Centre for Newcomers** is an Alberta leader in providing settlement, language training and employment readiness services to immigrants. Our mission is to achieve the integration of newcomers in the community, through services and initiatives that promote diversity, participation and citizenship. As a charitable society and...