Administrative Coordinator

2 months ago

Burnaby, Canada Micro Thermo Technologies (Western) Inc. Full time

**About Us**

Micro Thermo Technologies (Western) Inc. is the largest provider of Automated Controls for major grocery retailers in Western Canada. From our base in Burnaby, BC and with technicians located in multiple provinces, we have completed over 1000 projects in the 4 western provinces and 3 territories since 2000. We work in the Refrigeration, HVAC and Lighting control sector, using the Micro Thermo control platform from Parker Hannifin. With the Micro Thermo Product, we continue to deliver unique and innovative solutions for our clients on-time, on scope and on budget. Our solutions simplify life for retail operators by dramatically reducing service costs, food waste and providing energy efficiency.

**Our Opportunity**

**Primary Responsibilities**:

- Ordering parts from suppliers, and following up on existing orders and credits;
- Parts ordering, sales, shipping and receiving as well as coordinating deliveries;
- Managing limited inventories and counting stock;
- Scanning, filing, receiving mail, preparing invoices and purchases orders;
- Reception duties including serving walk-in customers, answering phones and directing inquiries;
- Assisting with safety functions, checks, organizing training, etc.
- Organizing travel for out-of-town work;
- Contacting clients to schedule work, updating technicians on job status, and dispatch;
- Coordinating of vehicle service, tire changes, repairs, etc.;
- Organizing job files and updating as needed;
- Some data entry is required;
- Completing other duties that arise as needed.

**Requirements**:

- Must be proficient in MS Office Suite (Word, Excel, Outlook) and computer savvy;
- Must have valid BC Driver’s License
- Possesses strong verbal and written communication skills
- Stays organized and accurate
- 45 WPM typing speed
- High School Diploma
- 5 years of Administrative experience
- Ability to lift 50 lbs.
- Experience with inventory an asset
- Familiarity with Accounting Software (Quickbooks and/or Sage) is an Asset

**Job Types**: Full-time, Permanent

**Salary**: $60,000.00-$65,000.00 per year

Flexible Language Requirement:

- French not required

Schedule:

- 8 hour shift
- Monday to Friday
- No weekends

Ability to commute/relocate:

- Burnaby, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Accounting software: 1 year (preferred)
- office / administrative: 5 years (required)

Licence/Certification:

- Driving Licence (required)

Work Location: In person

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