University Systems Clerk

4 weeks ago

Victoria, Canada University of Victoria Full time

Organizational Unit- University of Victoria -> VP Finance and Operations -> University Systems- Location- University of Victoria - Victoria, BC V8W 2Y2 CA (Primary)- Posting Close Date- 20 March 2024- Please note that positions will close at 4 p.m. on the closing date.- FTE- 1.0- Salary Grade- $3,847.00 - $3,964.00- Additional Posting Information:
- N/A- Salary posted will be pro-rated based on FTE- Classification- Clerk/PB5- Hours of Work- Flexible hours from 17.5 to 35 hours/wk available within the period of 8:30 am-4:30 pm- Start Date- 3/25/2024- End Date- 6/30/2024- Employee Group:
- CUPE 951 - Term- # of Hires Needed- 1- Category- Administrative and Support Services- About this OpportunityThe University of Victoria is one of Victoria's largest employers and one of Canada’s best diversity employers. Together we are more than 5,000 dedicated faculty, librarians and staff supporting the University of Victoria’s diverse academic programs, world-class research and commitment to civic engagement.

This role works in the central IT organization at the University of Victoria: University Systems.
- Job SummaryUniversity Systems serves a diverse client base including students, faculty and world-renowned researchers. We consist of three major units: Academic & Administrative Services, Infrastructure Services, and UVic Online, all working together to provide computing, communications and technology in support of the university's learning, teaching, research and administrative activities.

We support high profile research projects like Ocean Networks Canada and ATLAS and work as part of the BCNET consortium. We exist in a complex work environment where we must effectively navigate complex, cutting edge and ever-changing technology, and information security and privacy issues in order to be the best information systems organization in the Canadian university system.

Our normal business hours are 8:30 AM to 4:30 PM, while client-facing service entities may be open from 8:00 AM to 11:00 PM; system maintenance may be performed off-hours and major issues are responded to on a 24/7 basis.

With general supervision from the General Office Supervisor and Assistant to the CIO, the Systems Clerks share responsibility for functioning effectively as a member of the work team in the provision of reception services to the central office of this large and busy department, providing administrative and clerical services related to operating budgets and balance sheets, data entry, processing orders, daily cash reports and various chargebacks, attending meetings to record/transcribe minutes and assisting senior team members with the maintenance of departmental keys, travel arrangements, petty cash, preparing various university forms and other administrative responsibilities.
- Job Requirements**Skills**:

- Ability to adapt to a changing environment.
- Knowledge and ability to effectively navigate and troubleshoot standard office equipment (e.g. scanner, photocopier, multi line phone) and standard office software (e.g. Microsoft Office, etc).
- Confidence working with numbers and an ability to complete established accounting or human resources related calculations.
- Attention to detail and accuracy.
- Ability to plan, organize and prioritize in a way that meets established deadlines while providing a high level of customer service.
- Ability to multi-task and to work with constant interruptions.
- Good spoken and written communication skills.

Specialized Knowledge/Education:

- Financial reporting and processing software (e.g. FAST)
- SharePoint or similar
- Preference would be given to applicants who have business training or certification

**Experience**:

- At least 1 year of administrative experience, including relevant financial activities and customer service. Working in a high volume environment. Equivalent combinations of training, education and experience will be considered.

We acknowledge and respect the Lək̓ʷəŋən (Songhees and Esquimalt) Peoples on whose territory the university stands, and the Lək̓ʷəŋən and WSÁNEĆ Peoples whose historical relationships with the land continue to this day.

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