Executive Coordinator

2 weeks ago

Edmonton, Canada University of Alberta Full time

**ENG Dean Of Engineering**:

- Competition No.

**S107451013**
- Posting Date

**May 04, 2023**
- Closing Date

**May 11, 2023**
- Position Type

**Full Time - Operating Funded**
- Salary Range

**$63,100 to $86,497 per year**
- Grade

**09**
- Hours

**40**

This competition is restricted to internal applicants of the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying.

This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

**Location - **North campus. This role is in person

**Working for the University of Alberta
The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world

shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

**Department summary**

The Faculty of Engineering at the University of Alberta is a leading educational innovator. Its nine programs are accredited by the Canadian Engineering Accreditation Board (CEAB) and consists of four departments and an additional department jointly administered with the Faculty of Medicine and Dentistry. Currently, it has over 200 Faculty Members, 4,500 undergraduate students and 1,600 graduate students, which makes the Faculty of Engineering one of the largest graduate programs on campus. By size, this makes it within the top 5% of Engineering Faculties in North America and one of the largest Faculties at the University of Alberta (3rd largest by undergraduate students, 4th largest by FTE professoriate, largest by graduate students). The Faculty of Engineering is a leading educational innovator.

Our vision is to be the most daring engineering community on the planet. We are engineers united by our unwavering dedication to solving the world’s greatest challenges and building a better future for society.

We are: Driven. Trailblazing. Curious. Supportive. Grounded. Considerate.

We are Engineering in Alberta. Take a tour.

**Position summary**

Reporting to the Faculty General Manager, the Executive Coordinator to the Dean is responsible for high level executive support for the Dean and Vice Dean. The EA plays a critical advisory role to faculty and staff, and participates in various working groups. This position provides day-to-day expertise, support, and guidance to ensure the coordination, monitoring, and execution of executive administration and tactical initiatives in the Office of the Dean of Engineering. This position takes on special projects as required by the Dean, as various initiatives are undertaken. This includes consulting with various internal and external stakeholders to achieve specific goals for the Dean’s office and the Dean.This position has significant interaction with high profile community members (including donors, alumni and industry executives) as well as executive leadership in the Dean’s office, support staff within senior leadership portfolios both within the faculty and across campus (College and VPs offices)

**Duties**

**Executive Administration**
- Administers, monitors, and controls executive administrative processes:

- Defines and maintains related documents and structures.
- Develops, implements, and optimizes related workflow processes.
- Applies knowledge of University administrative infrastructure, systems, policies, and procedures to resolve issues and problems.
- Ensures compliance with University policies and procedures.
- Develops and implements procedural materials related to academic administration for administrative staff, and monitors to ensure compliance.
- Identifies and removes obstacles to improve work processes and alleviate resource constraints. This includes assigning or delegating work or issues to other administrative staff for action.
- Coordinates, participates, and documents progress meetings with stakeholders.
- May acts as the recording secretary for area/program meetings. Follows up and reports on the progress of action items.
- Researches, compiles, and summarizes information for inclusion in reports or presentation materials. Prepares reports, charts, graphs, or tables.

**Provides comprehensiv

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