Project Coordinator

2 months ago

Edmonton, Canada Cairo Development Ltd Full time

**Project Coordinator**

**Location**: Edmonton, Alberta

**Summary**: Detailed and effective administrative management of the construction project.

**Key Functions/ Responsibilities**:

- Represent the company in a professional manner at all times
- Manage the Trade Contractor/Supplier invoice process
- Prepare project organization and communication charts using PowerPoint and Excel
- Chair meetings, record and distribute meeting minutes
- Effectively and accurately communicate relevant project information
- Within scope of responsibility, ensure stakeholder needs are met in a timely and cost-effective manner
- Compile, prepare and review all monthly claims - this includes Trade and Supplier invoices for as well as associated support documentation. **Must be able to effectively communicate with trade contractors & suppliers re: invoices, schedules, etc.
- Work effectively with all Cairo Development stakeholders
- Timely follow-up with Site Superintendent, Project Manager and all applicable entities on invoice status and signature requirements so that accounting process & payment commitments are met.
- Effective follow-up on all RFI’s, SI’s, etc. to ensure timely responses
- Receive, distribute and file Shop Drawings
- Daily filing of packing slips, reports, etc.
- Weekly processing & submission of time sheets
- Placing office supply orders utilizing cost-effectiveness.
- Record Keeping and management of provided office equipment
- Creation and updating of equipment records: IE: rental equipment and company-owned equipment
- Regular communication with City departments on various matters including, but not limited to invoices, lane closures, etc.
- Review, disseminate and file all applicable documents from Consultants, City Inspections, throughout the lifecycle of the project
- Gather and file all Project Close-Out documents including O & M and Warranty Manuals, Documents, etc. as required
- Administer Site Orientations as required
- Assist Site Superintendent in scheduling of deliveries, installation dates, etc.
- Create, Issue and Track detailed Purchase Orders
- Create and Manage Contract and Purchase Order Awards
- Create and Maintain Contract Control documents
- Create Contract Awards, Change Orders and distribute for appropriate approval signatures
- Maintain Contract Execution Tracking Log
- Support management in the issuance of monthly reports, etc. as required.
- Assist with the release of security deposits or LOC as required
- As required, assist in the tendering process
- Participation in and Preparation of reports as required
- Monitoring of Project Construction Schedules and Material Deliveries
- Quality control, integrity and excellence
- Miscellaneous additional administrative tasks as required.
- Communicate ideas for improving company processes with a positive and constructive attitude
- Update others as required about project status and issues that may impact client relations

**QUALIFICATIONS**
- 3-5 years of experience in the construction industry
- Proficient in MS Office Suite of products (including Sharepoint, Teams, etc.)
- Strong multi-tasking and organizational skills
- Knowledge and experience with established construction safety procedures, OHS requirements
- Demonstrated leadership and research skills
- Excellent communication skills including verbal, written and presentation skills
- Proven ability to work effectively both independently and in a team-based environment
- Demonstrated willingness & ability to be flexible and adaptable as priorities change
- Ability to effectively prioritize administrative requirements on a daily, weekly and monthly basis.
- Asset: Knowledge and experience with established construction safety procedures and requirements.

**To Apply**:
**Salary**: $55,000.00-$65,000.00 per year

**Benefits**:

- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Application question(s):

- Tell us about your knowledge and experience with established construction safety procedures and OHS requirements. For example, do you have any tickets or training certificates (E.g. First Aid/CPR, WHMIS, Fall Arrest, etc.)? Have you been part of a Health & Safety committee before? Tell us everything, nothing is too big or too small

**Experience**:

- Construction Industry: 2 years (required)

Work Location: In person

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