Accounting Clerk

3 weeks ago

Langley, Canada Horizon Contracting Group Full time

**Looking for an opportunity to make a real impact? We have an exciting opportunity for you to join our amazing team of talented employees. Horizon Contracting Group is looking to add a full time Accounting Clerk to our office located in beautiful Langley BC**

**JOB SUMMARY**

Reporting to the Senior Accountant, as the Accounting Clerk at Horizon Contracting Group, you will be expected to be the primary accounting contact and resource for services business units for service contracts, billings, invoicing, AR reconciliations and collections. In addition, you will assist our Senior Accountants in various month-end tasks and reconciliations with an overall high degree of accuracy in all aspects of the role. This position will appeal to a bright, motivated individual who thrives in a demanding, stimulating and dead-line driven work environment.

**RESPONSIBILITIES**BILLINGS - MAINTENANCE AND SEASONAL BUSINESS UNITS**
- Prepare contract and extra work billing worksheets for the maintenance, snow & salt, waste, and watering business units in accordance with the accounting procedures and timelines.
- Co-ordinate approval of billing worksheets with Services Managers.
- Prepare invoices for maintenance, snow & salt, waste, and water businesses in a timely manner.
- Send weekly and monthly billing reports to Services Managers.

**ACCOUNTS RECEIVABLE - GENERAL**
- Setup and ongoing maintenance of new customers and properties in the field software.
- Reconcile customer accounts and resolve discrepancies as they arise.
- Respond to and provide support to customers relating to A/R inquiries.
- Respond to and provide support to internal stakeholders relating to A/R inquiries.
- Prepare and enter intercompany Service A/R invoices as needed.
- Prepare and review A/R Aging reports and collection forecast regular basis.

**COLLECTION OF PAST-DUE ACCOUNTS**
- Update A/R notes in the ERP for each past-due invoice in a timely manner.
- Notify internal stakeholders and collaborate with them to collect any past due invoices.
- Prepare and send Bi-weekly A/R Risk Analysis report to the Finance Management team.

**SERVICE SUPPORT**
- Review subcontractor reports for the Snow and Salt seasonal business
- Function as the main resource for Services related accounting and systems training.
- Create, edit, and maintain service contracts as needed.
- Maintain work orders and work tickets as directed by the Services managers.
- Prepare financial related analyses and reports for the services team as requested by the Services or Finance teams.
- Develop playbooks for the Services teams in coordination with the finance team.

**OTHER RESPONSIBILITES**
- Complete month-end journal entries and reports as directed by the Senior Accountant
- Complete daily bank reconciliation entries as directed by the Admin Manager
- Assist the finance team with systems-related initiatives as they relate to Services business units.
- Backup for the Accounts Receivable Representative as needed.
- Other duties and projects assigned by the Senior Accountant and Admin Manager.

**JOB SPECIFICATIONS EDUCATION**
- Post-Secondary Education in the field of accounting.
- Accounting designation an asset but not required.

**EXPERIENCE**
- Minimum 2 years of accounting and administrative experience required.
- Construction services experience considered an asset.
- AR and collection Experience considered an asset.

**KNOWLEDGE, SKILLS, AND ABILITIES**
- Customer service oriented with excellent communication skills, both written and verbal
- Strong problem-solver and results oriented collaborator who commits to “getting the job done.”
- Strong organization skills and ability to manage multiple tasks concurrently.
- Knowledge of Spectrum, Aspire or Yeti, considered an asset.
- Must be able to work on a set schedule (schedule is flexible but consistency is required).
- Strong organizational and tracking skills.

**PHYSICAL REQUIREMENTS**

This position requires time sitting using a computer while also being able to stand/walk for stretches of time. Bending, twisting, and lifting more than 50lbs is required on occasion. Individuals should be in average physical condition to be able to complete the requirements of the position.

**WORK ENVIRONMENT**

This position requires the individual to work in an indoor setting (office environment). This role can be hybrid at the sole discretion of the Financial Management Team.

**COMPENSATION INFORMATION**
- **Starting base wage of $50,000 to $60,000 based commensurate on experience.**:

- **Discretionary bonus based on the Company’s performance and your completion of goals.**:

- **Available after 1 year of employment.**:

- **15 days of paid time off (10 vacation, 5 sick days)**:

- **Available immediately and prorated for the first year to start date.**:

- **Extended Health Benefits (Health, Dental, Vision) at 90 Days**:

- **RRSP Enrollment at 365 Days (Matching level: Salary)**:

- **Kilometre reimbursement for personal veh

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