Client and Clinic Coordinator

4 weeks ago


Toronto, Canada PathWell Full time

PathWell is looking for a **part-time Clinic and Client Coordinator** to join our rapidly expanding team. We are a multi-disciplinary mental health and wellness clinic in Downtown Toronto, in the core of the financial district. Our team is deeply passionate and driven to help improve the lives of others and equally contribute to fostering a culture of support, growth and enjoyment.

We are looking for a motivated, energetic, and self-directed individual who is caring and passionate about mental health and wellness. This individual must be committed to providing an exceptional customer service experience for clients.

It is our hope that this person will want to grow into a full-time position, as we continue to expand our team and range of services offered.

RESPONSIBILITIES:

- Providing support and leadership within our busy clinic
- Responding to client requests quickly and efficiently
- Managing clinicians’ schedules using our booking platform
- Have an excellent understanding of clinic’s inclusion/exclusion criteria and clinicians’ areas of expertise to ensure appropriate clinician-client matching
- Sending intake and consent forms, forms to referring physicians and insurance companies
- Processing, tracking and managing all incoming referrals on a daily basis
- Providing administrative assistant support to clinic’s founder
- Providing high-level of support to clinicians to aid with clinical service delivery
- Managing office supplies inventory to ensure efficient clinic operations
- Maintaining a clean and tidy office environment
- Updating and maintaining our CRM
- Organizing and maintaining clinic operations and procedures
- Daily communication with lead clinic and client coordinator
- Other tasks that may arise, as needed

QUALIFICATIONS:

- Post-secondary diploma/certificate
- Experience working in a healthcare clinic setting is preferred
- Ability to work in a fast-paced environment, have exceptional time management skills and to perform well under pressure
- Self-starter, motivated and able to learn quickly
- Demonstrates strong communication and interpersonal skills with clients
- Excellent command of written English grammar and spelling
- High attention to detail, conscientious, critical thinker
- Solution-focused individual with ability to foresee potential issues and quickly resolve them
- Able to balance empathy and assertiveness in professional settings
- Demonstrates proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams), Zoom Meetings, Dropbox, and Adobe Acrobat Pro

**Work Hours**: 8:30 a.m. - 5:00 p.m., 2 days per week

**Work Location**: Hybrid to start, in-person before year’s end as we expand to our new clinic location

**Job Type**: Part-time
Part-time hours: 16-20 per week

**Salary**: $20.00 per hour

Schedule:

- Day shift
- No weekends

Ability to commute/relocate:

- Toronto, ON M5J 2S1: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Administration: 2 years (required)

Work Location: Hybrid remote in Toronto, ON M5J 2S1



  • Toronto, Ontario, Ontario, Canada PathWell Full time

    PathWell is hiring a Clinic and Client Coordinator to join our rapidly expanding team. We are a multi-disciplinary mental wellness health clinic in Downtown Toronto, in the core of the financial district. Our team is deeply passionate and driven to help improve the lives of others and equally contribute to fostering a culture of support, growth and...

  • Clinic Floor Manager

    1 month ago


    Toronto, Canada Padra Medical Clinic Full time

    **Company Overview**: Padra Clinic is a renowned cosmetic clinic specializing in hair transplantation and cosmetic procedures. Headquartered in Kuwait, Padra has a strong presence in the Middle East through its existing branches in Kuwait, Dubai, and Qatar, and is expanding its presence globally with a pending opening in Toronto, Ontario, along with further...


  • Toronto, Canada Skinatomy Laser Clinic Full time

    If you are searching for a new position to challenge yourself and feel accomplished, then Skinatomy Laser Clinic is the place for you. We are a fast paced Laser Clinic which offers a vast variety of cosmetic enhancement procedures. We are looking for a wonderful determined individual to join our team. Act as the initial point of contact via telephone and in...

  • Clinic Floor Manager

    4 weeks ago


    Toronto, Ontario, Canada Padra Medical Clinic Full time

    Salary: Company Overview:Padra Clinic is a renowned cosmetic clinic specializing in hair transplantation and cosmetic procedures. Headquartered in Kuwait, Padra has a strong presence in the Middle East through its existing branches in Kuwait, Dubai, and Qatar, and is expanding its presence globally with a pending opening in Toronto, Ontario, along with...


  • Toronto, Canada Skinatomy Laser Clinic Full time

    This position is available for one day per week 10-7pm. If you are searching for a new position to challenge yourself and feel accomplished, then Skinatomy Laser Clinic is the place for you. We are a fast paced Laser Clinic which offers a vast variety of cosmetic enhancement procedures. We are looking for a wonderful determined individual to join our...


  • Toronto, Canada HearCanada Full time

    _**HearCANADA is on a mission to provide Wonderful Sound for All - and we’re sharing our passion for making an impact in YOUR community!**_ We are on the hunt for a multi-faceted Client Care Coordinator who will support the development of a new clinic in **Toronto, ON (Bloor West Village)**. This **full-time, permanent** opportunity would be a great...

  • Clinic Floor Manager

    1 month ago


    Toronto, Canada Padra Medical Clinic Full time

    Salary: Company Overview:Padra Clinic is a renowned cosmetic clinic specializing in hair transplantation and cosmetic procedures. Headquartered in Kuwait, Padra has a strong presence in the Middle East through its existing branches in Kuwait, Dubai, and Qatar, and is expanding its presence globally with a pending opening in Toronto, Ontario, along with...

  • Wellness Coordinator

    4 weeks ago


    Toronto, Canada Ace Sports Clinic Full time

    **Job Description - Full Time** The Clinic receptionist is responsible for the client’s first impression when they enter the clinic. Superior customer service skills and a positive friendly attitude are required. You will support our Clinic's mission, vision, core values and customer service philosophy. You will maintain a professional image when...


  • Toronto, Canada Lumenus Community Services Full time

    **Client Services Coordinator** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: September 8, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless pathway to optimal...


  • Toronto, Canada Lumenus Community Services Full time

    **Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: June 30, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...


  • Toronto, Canada Lumenus Community Services Full time

    **Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: May 21, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...


  • Toronto, Canada Lumenus Community Services Full time

    **Client Services Coordinator** **NUMBER OF POSITIONS: 3** **LOCATION: Hartsdale & McNicoll sites (Etobicoke and North York, ON)** **POSITION TYPE: Full-time Regular (37.5 hours/week)** **POSTING CLOSING DATE: April 7, 2023** **Interested in working with an amazing team that really cares? Then you should join Lumenus! At Lumenus we illuminate a seamless...


  • Toronto, Canada Toronto Pain and Headache Clinic Full time

    **Receptionist/Clinic Assistant** The Toronto Pain & Headache Clinic is looking for a Receptionist/Clinic Assistant to join our busy chiropractic and acupuncture clinic on a part-time basis (15-20) hours per week! **Clinic Hours** Monday - Friday: 9:00am - 6:30pm Saturday: 10:00am - 2:00pm Sunday: Closed **Main Responsibilities** - Greet and check-in...


  • Toronto, Canada Lauren Reznick Therapy Services Full time

    **Company description** Our clinic comprises of highly trained, dynamic, determined and passionate health care professionals providing individualized therapy for children with a wide variety of developmental and functional needs. **Job description** Seeking an ambitious and motivated client-care coordinator. Daily operations include; - intake coordination...

  • Clinical Psychologist

    1 month ago


    Toronto, Canada Toronto Psychology Clinic Full time

    _**We strongly believe that great things can only be achieved by having a strong and dedicated team of motivated individuals.**_ The Toronto Psychology Clinic is looking for highly motivated, talented, and compassionate Psychologists and Psychological Associates to join our growing team of professionals! We deliver evidence-based, culturally-informed...


  • Toronto, Canada My Animal Veterinary Clinic Full time

    If you are a Client Service Representative interested in a unique and exciting opportunity: designing and growing a modern day, technology advanced practice focusing on good medicine and unparalleled care, then come join us at **My Animal Veterinary Clinic**. We are a brand new, independently owned and operated veterinary clinic looking to grow our...

  • Clinic Receptionist

    6 days ago


    Toronto, Canada Sports Medicine Rehabilitation Clinic Full time

    Sports Medicine Rehabilitation is looking for exceptional **Clinic Receptionist **to join our team. We are well established multi-disciplinary rehab clinic located at the corner of Bloor Street West and Dundas. Our passionate healthcare team includes a medical doctor, a physiotherapist, chiropractors, massage therapists, and a chiropodist. We have been in...


  • Toronto, Canada Elm Grove Living Centre Full time

    **Job Summary** Reporting to the Clinical Educator/ Designate, the Clinical Placement Coordinator is responsible for the onboarding, orientation, and management of student placements in compliance with the Ministry of Health and Long-Term Care Homes Act and Regulations and LTC home-specific policies. To facilitate and manage student placements, will act as...


  • Toronto, Canada University Health Network Full time

    Full-time - Department: Research **Company Description**: - The University Health Network, where “above all else the needs of patients come first”, encompasses Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education. The breadth of research, the...


  • Toronto, Canada Q Esthetics Laser Clinic Full time

    **We’re growing! Be a part of our extraordinary team.** Cosmetic Laser Clinic Receptionist/Administrator If you are an outgoing people person with a passion for skin care, we want to hear from you! **Job Summary**: - You enjoy helping others and are dedicated to making a difference - You have an exceptional phone manner and are attentive, outgoing,...