Receptionist

**Build Your Career at Aecon**

Aecon is proud to build some of the most impactful infrastructure projects of this generation. From the roads and transit systems that connect our communities, to the communication networks that link us from coast-to-coast, and the water infrastructure that supplies our businesses and homes. Our integral work includes constructing the pipelines that join provinces with the energy that fuels the nation, and the airports and ports that connect us all. Aecon is there, safely and sustainably building the future.

**Position Overview**

**Safe. Trusted. Respected.** Aecon Civil is a market leader with a self-perform competitive advantage and core local strength in key markets. We’re proud of our work helping to expand and improve Canada’s infrastructure and transportation networks, and we’re ready to build the future of our country. With over a century of experience, and the ability to offer diverse, comprehensive services, Aecon is a preferred contractor for our clients. This includes numerous public entities and Public-Private Partnerships in Canada and abroad.

**Key Responsibilities**

Approximately 90% of this role provides office administrative support including:

- Warmly greet staff and visitors to the office at reception.
- As the first point of contact for many guests, it is important to act as a brand ambassador for Aecon.
- Ensuring office equipment and common areas including the kitchen and boardrooms are tidy and in good working condition.
- Plan, organize and follow-up on details relative to social functions including invitations, selection of menus, seating arrangements, shuttles, etc.
- Administration of meeting materials including printing, binding, and delivery using in-house resources or out-sourcing.
- Provide support to the accounting, payroll, project and administration departments as requested in filing, processing invoices, and photocopying materials.
- Monitor the supplies inventory and replenish when required.
- Prepare mailings or courier requests.
- Other related general administrative duties as required.

Approximately 10% of the role provides executive assistance including:

- Administrative support to assigned Vice President and other executives, as required.
- Co-ordinating schedules, appointments, reservations, and travel arrangements.
- Organizing hotel accommodations and transportation for out of town visitors.
- Preparation of accurate and timely expense reports for assigned executives.
- Preparation of materials and/or minutes for business meetings, as required.

**Required Knowledge and Experience**
- Technical college or equivalent combination of education and experience.
- 2+ years of administrative experience.
- Advanced skills in Microsoft Outlook.
- Intermediate skills in Microsoft Word, Excel, PowerPoint, and Adobe Experience with SAP an asset.
- Demonstrated ability to effectively work in a dynamic environment.
- Detail oriented.
- Proven ability to effectively prioritize workflow.
- Excellent interpersonal, written, and oral communication skills.
- Ability to exercise good judgment, show initiative, and be proactive.
- Ability to confidentially handle sensitive information.