Jordan's Principle Administrative Support

1 month ago

Saskatoon, Canada STC URBAN 1ST NSTNS Full time

**The Position**

Reporting to the **Director of Wellness** this position will provide full range of administrative functions to the STC Wellness Jordan’s Principle staff including the Jordan’s Principle Manager and Jordan Principle team. This administrative role involves highly confidential and sensitive information that could impact on clients and/or family members, employees of STC Wellness Services.

**Responsibilities**:

- Provide administrative support for the Jordan’s Principle Manager and Jordan Principle’s Staff
- Prepare documents such as letters, memos, reports, agendas, and presentations required for meetings;
- Assists with briefings and/or summary reports;
- Data entry on family files;
- Fax and photocopy correspondence as required;
- Monitor office supply inventory and prepare office supply orders and re-stock inventory;
- Maintain a central filing system;
- Maintain/update copier program features;
- Assist with the coordination of meetings: booking of meeting rooms and audio-visual equipment, catering arrangements, preparation of cheque requisitions and purchase order requests, preparation of agendas and meeting kits, and boardroom preparation;
- Prepare reports in Excel;
- Primarily processes and maintains the Accounts Payable transactions for the Jordan’s Principle program;
- Processes and maintains the Accounts Receivable transactions for the Jordan’s Principle program
- Ensures that office administration and financial policies and procedures are being followed and performs follow-up as required;
- Is familiar with and can enforce and maintain the accounting procedures/practices and internal controls of the STC corporations as assigned;
- In conjunction with other members of the Finance Team, assumes operational responsibility for finance matters including:

- Maintenance of a chart of accounts for all program activities;
- Posting to and reconciling the general ledger, banks and subsidiary modules on a regular basis as assigned;
- Ensuring the general ledger is up-to-date on a monthly basis;
- Preparing periodic financial reports, reconciliations or analyses when required;
- Managing and reconciling the organization’s accounts payable and accounts receivable on a regular basis;
- Ensuring that up-to-date program and accounting files are maintained, including payment invoices, summaries and information files; and
- Performing other duties related to the financial operation of the STC corporations as required
- Perform other related duties as defined and assigned by the reporting Director or designate on an as and when required basis.

**Education and Experience**:

- Must possess a minimum one-year Accountancy or Business Administration Diploma.
- Demonstrated experience working with highly sensitive or confidential information;
- Consideration may be given to those possessing accounting/finance training with a minimum of three years’ relevant experience.
- Experience working within a governance structure in a community development capacity with First Nations; familiarity with First Nations culture, history is considered an asset.

**Knowledge, Skills and/or Abilities**:

- Ability to demonstrate strong attention to detail and a high degree of accuracy;
- Excellent verbal and written communication skills, including the ability to establish and maintain effective working relationships;
- Strong organizational, research and time management skills;
- Must be able to perform duties independently without close supervision.
- Able to work independently, submit accurate documentation, and seek guidance when needed;
- Communicates clearly, seek solutions, and demonstrates flexibility;
- Must be able to maintain sensitive and confidential information and adhere to STC’s policies;
- Must be an organized, enthusiastic and professional person who is self-motivated, flexible and adaptable.
- Must be able to establish and maintain effective working relationships with colleagues, member communities, other related organizations and service providers and work as a member of a team.
- Must be able to work flexible hours as needed.
- Must have an excellent working knowledge of and skill in Sage 300 (ACCPAC Advantage Series) and Sage 50 software.
- Must be bondable.

**Other**:

- Must have a valid Saskatchewan driver’s license and reliable vehicle and meet STC’s insurance requirements;
- Must provide a clear and current Canadian Criminal Record Check (CPIC) as a condition of employment.

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