Staffing Office Clerk

7 months ago

Orillia, Canada Orillia Soldiers' Memorial Hospital Full time

**Company Biography**

Orillia Soldiers’ Memorial Hospital (OSMH) is located in the City of Orillia - a beautiful community nestled along the shores of Lake Simcoe and Lake Couchiching. Orillia offers an environment where a health work/life balance is easy to achieve as exceptional urban amenities, natural resources, points of interest, and recreational opportunities abound.

People have always been OSMH’s greatest strength. Our committed team has helped our community for over a century. We offer an environment where each individual works interdependently towards common goals: we value _Trust, Courage and Teamwork_. We are an organization where individuals’ contributions are valued and there are many opportunities for personal growth and development.

**Position Summary**

This role will have the following key responsibilities:
Ensure the maintenance of data within a computerized scheduling system by:

- Developing and maintaining a high level of skill in the computerized scheduling system.
- Providing consistent and accurate data input.
- Adhering to scheduling policies and procedures.
- Providing timely follow up of scheduling errors and/or changes.
- Ensuring reports are distributed in a timely manner.
- Assisting the Payroll Department as required

Provide service support to hospital departments through:

- Responding to unit requests for short-call staffing needs
- Responding to all phone calls and written requests for relief for sick time, vacation and

schedule changes in a timely manner.
- Maintaining a thorough understanding of human resource/payroll related legislation, Hospital collective agreements, and Hospital policies and procedures.
- Interacting with Hospital team members to update, advise and communicate staffing situations/requirements.

Perform other duties as assigned by the Manager, Payroll, Staffing and Employee Benefits.

**Qualifications**
- A minimum of two (2) years experience in an administrative role with data entry and customer service required.
- Minimum of two (2) years of scheduling experience with an emphasis on payroll preferred
- Knowledge of Payroll processes an asset preferred.
- Demonstrated proficiency in the use of MS Office and data base software required.
- Experience working with HRIS preferred, working knowledge of Quadrant HR and KRONOS required.
- Experience working in a union environment preferably in healthcare considered an asset.
- Demonstrated initiative and good judgment in problem-solving and decision-making.
- Ability to time-manage, prioritize a heavy workload and multi-task.
- Excellent customer service, communication and organizational skills required.
- Demonstrated knowledge of employment related legislation.
- Demonstrated attention to detail and ability to provide exceptional service in a stressful environment.
- Highly motivated and flexible with the ability to adapt quickly to new situations.
- Ability to work efficiently independently and in a teamwork environment.
- Satisfactory work performance and attendance record required.

**Our Employees Enjoy**
- a professional practice environment
- a collaborative atmosphere with emphasis on teamwork
- wellness initiatives
- continuing education grants
- employee recognition and assistance programs
- a competitive salary and benefits package
- equal opportunities for growth and development

**Employment Equity**

**Accomodation in the Workplace**
- Orillia Soldiers’ Memorial Hospital is a respectful, caring, and inclusive workplace. We are committed to championing accessibility, diversity, equal opportunity and maintaining a barrier-free selection process for job applicants. Requests for accommodation can be made at any stage of the recruitment process providing the applicant has met the requirements for the open position. Applicants need to make their requirements known to the Human Resources department when contacted. All requests are handled confidentially._

**Health & Safety Responsibilities**

OSMH is committed to providing a safe, healthy and supportive working environment by treating team members and patients with compassion accountability respect and engagement.

All team members must adhere to OSMH’s Occupational Health and Safety policies, procedures and protocols, as well as the duties of workers as stipulated in the Occupational Health and Safety Act.

Team members must be able to perform all bona fide and essential duties of the position which may include cognitive and physical demands.

As a condition of employment, new employees are required to complete an employment health assessment and must be cleared by the Occupational Health and Safety Team prior to orientation.

As a condition of employment, you are required to submit proof of COVID-19 vaccination to the Hospital's Occupational Health and Safety department.

**Closing Statement**
- OSMH is a mínimal fragrance workplace. We kindly ask all applicants to refrain from using scented products should they have the occasion

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