Departmental Administrator

1 month ago


Ottawa, Canada Carleton University Full time

**Duties and Responsibilities**:
Reporting to the Chair, the Departmental Administrator is required to independently oversee the unit’s financial resources, the supervision of support staff, and the general administration of the department. The incumbent provides confidential administrative services to the Chair, advises and makes recommendations on matters of academic regulations, staffing management, university policy, and the provisions of collective agreements as they impact on the operations of the department. The Department Administrator has primary responsibility for preparing statistics and overseeing the management of data for Canadian Engineering Accreditation Board (CEAB) purposes. The administrator is a primary contact person for potential students, current graduate and undergraduate students, responding to queries and giving advice on registrarial matters. The Departmental Administrator also serves as liaison officer on behalf of the department with external research funding agencies.
The incumbent oversees the Graduate Administrator (in administration of the graduate program in consultation with the Department Associate Chair, Graduate Studies) in maintaining academic records for graduate students; informing students and prospective students on matters pertaining to course/program selection and academic regulations.
The incumbent oversees the Administrative Assistant (in administration of the undergraduate program in consultation with the Associate Chair of Undergraduate Studies) advising undergraduate students with their programs, assisting with the submission of scholarship nominations and offering support to the members of the Department including preparing material for CEAB.

**Qualifications**:
The incumbent must possess the following qualifications:

- Competence in university administrative systems, including BANNER, scheduling, Carleton Central, FAST, and NJOYN.
- Proficiency in staying current with computing hardware and software technologies.
- Strong analytical skills for data analysis and manipulation to meet diverse requirements.
- Ability to take thoughtful, independent action for efficient task execution.
- Self-motivation and capacity to work under pressure while meeting deadlines.
- Excellent interpersonal skills and decisive decision-making abilities.
- Thorough understanding of office procedures, management principles, budgeting, record-keeping, problem-solving, supervision, and administration.

**Education and Experience**:
The above is normally acquired through the completion of:

- Completion of a university undergraduate degree.
- At least 5 years related experience, with some experience in a university setting, preferably in a position of responsible financial administration, or an equivalent combination of education and experience.

**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.



  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Departmental Administrator has a large, complex and diverse set of responsibilities. Working with mínimal supervision, the Administrator reports and provides support to the Chair through the coordination of the office on a day-to-day basis, according to the operational needs and goals of the unit as communicated by the...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Departmental Administrator, working with the minimum of supervision from the Chair of the Department, is primarily responsible for the efficient administrative operation of all aspects of the Department which consists of three undergraduate programs, one Masters and one PhD program, 38 faculty and 34 contract...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Departmental Administrator reports to, consults with, and provides administrative support to the Chair, and implements operational needs and goals as communicated by the Chair. The primary responsibilities include: (i) overseeing and coordinating the unit’s day-to-day administrative functions which includes office,...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Departmental Administrator reports, and provides support, to the Director in coordinating academic, personnel, and budgetary matters of the College on a day-to-day basis, according to the operational needs and goals of the department as communicated by the Director. The Administrator directly supervises support staff on...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: **Qualifications**: **The incumbent must possess the following qualifications**: - A thorough knowledge of program requirements and departmental and University regulations regarding undergraduate students - Experience with student advising, including familiarity with student audits - A high level of competency is required...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Departmental Administrator, the Undergraduate Administrator is responsible for the administration of the B.Cog.Sc and Post-Baccalaureate programs, as well as the general receptionist duties in the Department of Cognitive Science. The Undergraduate Administrator is also knowledgeable about the duties performed...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: The Undergraduate Administrator is essential to the operation of the Department and fulfills five key roles: (1) is the first point of contact representing the Undergraduate Program, assists the general public, students, staff, and faculty with enquiries concerning the Undergraduate Program, courses and procedures, etc.; (3)...


  • Ottawa, Canada Carleton University Full time

    Duties and Responsibilities: The Undergraduate Administrator is essential to the operation of the Department and fulfills five key roles:(1) is the first point of contact representing the Undergraduate Program, assists the general public, students, staff, and faculty with enquiries concerning the Undergraduate Program, courses and procedures, etc.;(2) in...


  • Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: Reporting to the Departmental Administrator, the Undergraduate Administrator is responsible for the administration of the B.Cog.Sc and Post-Baccalaureate programs, as well as the general receptionist duties in the Department of Cognitive Science. The Undergraduate Administrator is also knowledgeable about the duties performed by...


  • Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: The Undergraduate Administrator is essential to the operation of the Department and fulfills five key roles:(1) is the first point of contact representing the Undergraduate Program, assists the general public, students, staff, and faculty with enquiries concerning the Undergraduate Program, courses and procedures, etc.;(2) in...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Departmental Administrator, the Undergraduate and Office Administrator is essential to the Department and fulfills six key roles. 1) The incumbent is the first point of contact for the Department and assists students, members of the general public, staff, faculty, contract instructors, adjunct professors and...

  • Temporary Contract

    4 days ago


    Ottawa, Canada Department of Medicine Full time

    **Temporary Contract - DOM Administrative Assistant** **Description** As an Administrative Assistant in the Department of Medicine Executive Suite, you will work closely with the Executive Assistant to the Department Head in supporting the administration and Departmental initiatives. **Responsibilities** Responsibilities include but are not limited...


  • Ottawa, Canada Carleton University Full time

    Duties and Responsibilities: Under the supervision of the Departmental Administrator and under the general direction of the Chair, the incumbent performs a variety of administrative duties that require initiative, tact, judgment and confidentiality.The incumbent provides administrative support for the management of teaching and research assistants;...


  • Ottawa, Ontario, Canada Carleton University Full time

    Duties and Responsibilities: Under the supervision of the Departmental Administrator and under the general direction of the Chair, the incumbent performs a variety of administrative duties that require initiative, tact, judgment and confidentiality.The incumbent provides administrative support for the management of teaching and research assistants;...

  • Project Administrator

    1 month ago


    Ottawa, Canada Promaxis Systems Inc. Full time

    **Senior Project Administrator**(Reference: P - SWG)Our Federal Government client is looking for a Senior Project Administrator in Ottawa, ON (National Capital Region). The following qualifications are required: *** **Job** **Description**: ***The Department of National Defence (DND) has a requirement to develop cyber resiliency programs to protect critical...


  • Ottawa, Canada Canadian Medical Protective Association Full time

    Job Information Questionnaire - **PORTFOLIO** ADMINISTRATOR** **CONTRIBUTING TO THE CMPA** - The CMPA’s Investment department manages a $6 billion portfolio deployed across traditional and alternative strategies including a significant allocation to private assets and hedge funds. The department also supports the Investment Committee in determining the...


  • Ottawa, Canada Ottawa Real Estate Board Full time

    **Job title** **Manager, Administration** **Reports to** _Director, Corporate Services _ **Job purpose** The Manager, Administration champions office and facilities management duties and may assist with certain finance functions. This position is vital to the OREB day to day office and building operations ensuring safe and efficient office administration,...


  • Ottawa, Canada Carleton University Full time

    **Duties and Responsibilities**: Reporting to the Director, Advancement Services, the Administrative Assistant is the public face of University Advancement and is responsible for receptionist and other administrative duties for the Department. Under the direction of the Departmental Administrator, the incumbent is also responsible for providing...


  • Ottawa, Canada ITK Full time

    ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖅᑐ ᐃᓚᒋᔭᐅᖃᑕᐅᓪᓗᑎᒃ ᐃᓄᐃᑦ ᓄᓇᖓᓐᓂ ᓄᓇᓕᕆᓂᕐᒧᑦ ᐊᖏᕈᑎᐅᓯᒪᔪᓄᑦ ᓯᕗᓪᓕᖅᐸᐅᑎᑕᐅᓂᐊᖅᑐᑦ ᐃᖅᑲᓇᐃᔮᖅᑖᕐᑎᑕᐅᔪᓐᓇᖅᑐᓄᑦ. ᐃᑲᔪᖅᑐᕐᐸᑦᓯ ᐃᖅᑲᓇᐃᔮᖅᑖᕋᓱᐊᖃᑕᐅᔪᓯ...


  • Ottawa, Canada Canadian Medical Protective Association Full time

    **ADMINISTRATIVE AND PROJECT COORDINATOR, THE EQUITY, DIVERSITY, AND INCLUSION OFFICE** **CONTRIBUTING TO THE CMPA** Equity, diversity, and inclusion (EDI) are vital to healthcare. Members and patients experience racism and inequities which can significantly affect physicians, threaten patient safety, and create medico-legal risk. The EDI Office is...