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Undergraduate Administrator
4 months ago
**Duties and Responsibilities**:
The Undergraduate Administrator is essential to the operation of the Department and fulfills five key roles:
(1) is the first point of contact representing the Undergraduate Program, assists the general public, students, staff, and faculty with enquiries concerning the Undergraduate Program, courses and procedures, etc.;
(3) the Undergraduate Administrator provides support for the Department as requested by the Departmental Administrator as well as support to the Departmental Administrator, organizes events related to the Undergraduate Program, substitutes for the Departmental Administrator in his/her absence, and has signing authority on Departmental accounts. In addition, she/he assists in maintaining the Neuroscience website,provides administrative services as required by faculty.
(4) Provides administrative support to the department’s Administrator, Undergraduate Chair, and Chair;
(5) Undergraduate timetable coordinator for the department of Neuroscience/Neuroscience and Mental Health.
**Qualifications**:
The incumbent must possess the following qualifications:
- Excellent administrative, time management, and organizational skills.
- Ability to multitask and work responsibly under pressure.
- Strong verbal and written communication skills.
- Knowledge of University structure and regulations.
- Thorough understanding of academic regulations and student records processing procedures.
- Demonstrated tact, reliability, and good interpersonal skills.
- Ability to maintain confidentiality.
- Proficiency in MS Office Suite.
- Working knowledge of University's database and scheduling software (e.g., FAST, Courseleaf, Banner, DCU) preferred.
**Education and Experience**:
The above is normally acquired through the completion of:
- The above is normally acquired through the completion of a three year undergraduate degree.
- 3-4 years of related experience, at least 1 year of which should be in an academic environment with an emphasis on student advising. Experience with FAST, Courseleaf, Banner and DCU would be an asset.
**HR Note**:
Equivalencies will be considered. Applicants are encouraged to provide information which may demonstrate equivalent qualifications. Please note that applicants may be required to complete an employment test as part of the selection process for this position. Those applicants that are selected for an interview will be requested to contact the Human Resource Advisor assigned to this competition as soon as possible to discuss any accommodation requirements. Arrangements will be made to accommodate your request in a timely manner. Carleton University is strongly committed to fostering diversity within its community as a source of excellence, cultural enrichment, and social strength. We welcome those who would contribute to the further diversification of our University including, but not limited to: women; visible minorities; First Nations, Inuit and Métis peoples; persons with disabilities; and persons of any sexual orientation or gender identity and expressions.
