Project Coordinator, Facilities Management
2 weeks ago
Salary range: The salary range for this position is CAD $36.03 - $36.03 / hour Why Fraser Health?:
Curious to learn what it’s like to work here? **Connect with us**
Joining our team offers you opportunities to work in a rapidly growing organization with health professionals who are excellent in their respective fields. Fraser Health offers opportunities for career growth and advancement and competitive benefits, including but not limited, to:
- Four weeks of vacation to start
- Comprehensive 100% employer paid benefits
- Immediate enrollment in a defined municipal pension plan
- 87% maternity top-up
- 50% subsidy on Translink passes
To learn more about our Maintenance & Trades positions, read employee insights, and view current job vacancies, please visit this link to Facilities on our website: Facilities Maintenance and Journeyman Trades
Detailed Overview: The Project Coordinator, Facilities Management, (FM) is responsible for supporting the planning, design and/or implementation of assigned facilities projects across Fraser Health, including project planning, project management, information management, communications and contract administration. Responsibilities:
- Coordinates the planning and implementation of assigned facilities projects and/or components from the initial planning and design stages through to implementation and completion; provides support by communicating policies and priorities, monitoring work and ensuring issues are resolved or escalated to appropriate level(s) to meet project budget, schedule, deliverables and user requirements.
- Liaises with various internal and external stakeholders; conveys information and responds to queries, concerns, etc. with respect to project status, design and construction matters; provides frequent clear and concise reports to appropriate leadership regarding ongoing issues, progress updates, challenges and opportunities.
- Carries out project plans according to established FM project methodologies and systems to ensure successful and coordinated completion of project components by working with stakeholders and/or user groups and support departments.
- Provides project support to Project Leaders/Managers on single projects or portfolios of projects by assisting with project planning and coordination, maintaining and coordinating information flow and project records including proposals, contracts, risk/issues registries, work plans and timelines, change requests, meeting agendas and minutes, project decisions and approvals, submittals, plans, manuals, status reports, financial reports, and related quality and risk management processes.
- Acts as the first point of contact within a project, work team, and/or FM, receiving client requests for renovations, space, cost estimates, or other facilities solutions; validates and triages requests; routes requests to appropriate service provider(s) and or manages process(es) to obtain decisions from senior leadership; maintains a database of requests, status and outcomes.
- Reviews and assesses space occupancy and utilization. Documents current state and functional requirements to inform decision making by business units, FM and/or senior leadership within the Organizations. Provides input and/or recommends options to improve the operation, efficiency and effectiveness of impacted business units. Ensures space occupancy information is appropriately captured and managed in FM records and systems.
- Arranges for procurement of furniture and minor equipment required to implement projects; liaises with vendors, develops and implements relocation plans, schedules and coordinates equipment installation, coordinates movers, and engages IT, Housekeeping, Security and other internal services providers to align with project timelines; minimizes client disruption and downtime during move process.
- Performs other related duties as assigned.
Qualifications**:Education and Experience**
Grade 12, graduation from a recognized program in building technology or related discipline plus five years'' recent, related experience, or an equivalent combination of education, training and experience.
**Skills and Abilities**
- Ability to communicate effectively both verbally and in writing.
- Ability to deal with others effectively.
- Physical ability to carry out the duties of the position.
- Ability to organize work.
- Ability to operate related equipment.
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