Administrative Assistant/warehouse Associate
2 months ago
**Job Overview**
**Duties**
**Administrative Assistant Duties**
**Office Organization**:
- Maintain office supplies and inventory.
- Keep records organized and accessible.
- File and retrieve documents, both physical and digital
- **Communication Management**:
- Answer and direct phone calls.
- Act as a point of contact for internal and external stakeholders.
- **Scheduling and Coordination**:
- Schedule and organize meetings, appointments, and events.
- Arrange travel and accommodations for staff or executives.
- Manage calendars and ensure timely follow-ups.
- **Document Preparation**:
- Prepare reports, presentations, and correspondence.
- Proofread and edit documents for accuracy.
- Create spreadsheets and update databases.
- **Support to Teams or Leadership**:
- Assist executives or managers with administrative tasks.
- Handle confidential and sensitive information with discretion.
- Provide general office support for staff.
- **Customer and Client Interaction**:
- Greet visitors and manage the front desk
- Handle client or customer inquiries professionally.
- **Event and Project Assistance**:
- Coordinate logistics for meetings and special events.
- Assist in planning and executing office initiatives or projects.
- **Other General Tasks**:
- Conduct basic research as required.
- **Inspection**:
- Inspect goods for damages or discrepancies upon receipt.
- Verify shipment accuracy against purchase orders or packing lists.
**Inventory Management**:
- **Organization**:
- Place materials and products in proper storage locations.
- Maintain an organized and clean warehouse.
- **Stock Control**:
- Perform inventory counts and reconcile discrepancies.
- Monitor inventory levels and report shortages.
**Order Fulfillment**:
- **Picking and Packing**:
- Locate and pick products from storage for orders.
- Pack and label items for shipping.
- **Documentation**:
- Prepare shipping labels, bills of lading, and other paperwork.
- Record incoming and outgoing goods in inventory systems.
**Equipment Operation**:
- **Material Handling**:
- Operate forklifts, pallet jacks, or other warehouse equipment safely.
- Move heavy items as needed while adhering to safety guidelines.
**Safety and Maintenance**:
- **Compliance**:
- Follow safety procedures and regulations (e.g., OSHA standards).
- Wear required personal protective equipment (PPE).
- **Facility Upkeep**:
- Keep aisles and workspaces free of hazards.
- Conduct regular equipment checks and report malfunctions.
**Team Collaboration**:
- **Support**:
- Assist with other tasks as needed, such as assembling products or kitting.
- Work closely with other team members and supervisors to meet deadlines.
**Skills**
- Strong administrative skills with a focus on organization and attention to detail.
- Proficiency in Microsoft Word, Excel, and PowerPoint
- Previous experience as an administrative assistance and warehouse associate experience are preferred.
- Excellent customer service skills with the ability to communicate clearly and professionally.
- Ability to manage multiple tasks while maintaining a high level of accuracy.
- Familiarity with computerized filing systems and basic clerical functions.
- Exeprience in QuickBooks is an asset
Join our team as an Administrative Assistant/Warehouse Associate where you can contribute to creating a positive experience for our clients while supporting the operational needs of our office
**Job Type**: Part-time
Pay: $16.00 per hour
Expected hours: 12 - 20 per week
Flexible language requirement:
- English not required
Ability to commute/relocate:
- Calgary, AB T2H 0T3: reliably commute or plan to relocate before starting work (preferred)
**Education**:
- Secondary School (preferred)
**Experience**:
- Warehouse: 1 year (preferred)
- Administrative experience: 2 years (preferred)
**Language**:
- English (preferred)
Work Location: In person
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