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Supervisor, Payroll
3 months ago
**Job Description**:
**JOB TITLE**:SUPERVISOR, PAYROLL
**DEPARTMENT**:CORPORATE SUPPORT SERVICES
**POSTING NUMBER**:106104
**NUMBER OF POSITIONS**:1
**JOB STATUS & DURATION**:Full Time Permanent
**HOURS OF WORK**:35 hour work week
**LOCATION**:Hybrid Model*- when working onsite, you will report to the location of City Hall.
**SALARY GRADE**:6
**HIRING SALARY RANGE**: $ 97,593.00 - $ 109,792.00 per annum
**MAXIMUM OF SALARY RANGE**:$ 121,991.00 per annum
**JOB TYPE**:Management and Administration
**POSTING DATE**:May 23, 2024
**CLOSING DATE**:June 5, 2024
**AREA OF RESPONSIBILITY**:
Reporting to the Manager, Payroll Services, this role is responsible to supervise, formulate and establish set guidelines, policies and procedures for the team of staff that processes payroll for groups of employees, related Boards and associations. This position ensures payments are delivered accurately, on time and within all legislated regulations, creating efficiencies through effective use of technology, communicating with a diverse workforce and all relevant organizational stakeholders and coordination of all aspects of payroll processing, from initial set up to completion of all year-end reporting. This role supervises people and resources to meet day-to-day operational effectiveness and corporate service standards.
**KEY RESPONSIBILITIES**
- **
OPERATION SUPPORT**
- Provide daily supervision to payroll professional and clerical staff. Plan and prioritize staff workload to optimize the performance of the team. Schedule and assign work duties.
- Ensure staff follow Corporate Policies, Collective Agreement and legislative practices.
- Develop and implement training plans, procedures, and initiatives and ensure that staff are kept apprised of changes in applicable legislation
- Review and approve work and checks manual work to ensure compliance, quality and accuracy.
- Verify and approve complex calculations and reconciliations of payroll and pension outputs.
- Implement internal controls to ensure the accuracy of payroll processing and meeting all applicable deadlines.
- Oversee the testing of new procedures, calculations and technical upgrades to ensure accuracy.
- Ensure controls and audit systems are reviewed and revised as required.
- Maintain rate tables.
- Check and approve monthly and weekly remittances.
- Fill in for other Payroll supervisor or manager as needed.
- **
STAFF SUPERVISION**
***
- Assess, monitor performance and discipline as required to meet operational effectiveness.
- Supervise staff, prioritize and organize daily work direction to meet operational effectiveness.
- Supervise, coach and provide guidance to promote effective employee relations and encourage increased morale, innovation and productivity to meet operational effectiveness.
- Interview, recruit and hire staff to meet operational effectiveness.
- **CUSTOMER SERVICE**
- Manage effective internal/external client relationships within own area of responsibility.
- Coordinates with HR and collaborates with Pension Administrator on the administration of the OMERS Pension Plan.
- Continuously aim to enhance efficiency, improve service delivery and lead the team in a customer centric manner aligned with overall corporate goals and strategic vision.
- Liaise with staff, community groups, organizations and contractors in a professional manner.
- Handle and resolve issues and enquiries to meet corporate service standards. Escalate complex issues to appropriate level.
- Build and maintain a relationship with internal and external stakeholders, departments and team members to achieve common goals and objectives.
- **COMMUNICATION AND REPORTING**
- Responsible for creating and providing ad hoc and monthly reports to management, other departments and to external stakeholders, i.e. Stats Can, post payroll reporting and analysis.
- Effectively work with accounting team to assist in reconciliation of all payroll related accounts. Execute the administration of full cycle year-end activities and reporting (including any monthly reporting as applicable).
- Liaise with internal and external auditors for audit testing as required.
- Present and convey complex concepts and conditions to stakeholders; develop reports, proposals and make recommendations to management for effective decision-making.
- Keep management informed of activities and initiatives; recommend solutions for effective decision-making.
- **
CORPORATE CONTRIBUTION**
- Stay abreast of market, industry trends and evaluate current programs, processes and practices to recommend solutions that improve business processes, service solutions and best practices.
- Maintain knowledge of collective agreements, City policies and practices, legislation, regulations and Standard Operating Procedures (SOPs).
- **BUDGET SUPPORT**
- Provide input on budget requirement to support anticipated business needs.
- Supervise and monitor current budget of expenditures and ensure budget compliance meet necessa
