Office Administrator

3 months ago


North Vancouver, Canada Frontera Forest Solutions Full time

About Us
- Our Mission: To make communities more resilient to wildfire and climate change, in an accessible and equitable way.
- Our Vision: To be at the forefront of fire and fuel management, in an accessible and equitable way.
- Our Values: Frontera supports governments and communities develop wildfire resilience by providing accessible, tailored, and innovative consulting solutions. Our core values are: relationships, teamwork, expertise, and innovation.

Who We Are Seeking

HR Management & Administration
- QC employee timesheets on an ongoing basis.
- Manage payroll incl. employee onboarding & maintenance and inputting data into Payworks.
- Administrate our Employee Handbook - in particular payroll, scheduling, and timesheet management.
- Assistance with advertising for new employees and on-boarding new hires.
- Administration of health benefits program.
- Submission and tracking of employee grant claims with WorkBC and other organizations.
- Assistance with tracking employee agreement details and answering employee payroll questions.

Assistance with Proposal and Grant Writing
- Lead the drafting of cover letters and/or quotes.
- Assist with writing, editing, and sending larger proposal documents.
- Assist with grant writing or other business development campaigns.

Contract Management and Invoicing
- Assist with reviewing contracts and on-boarding new projects, including review and tracking of corporate insurance documentation.
- After receipt of onboarding documents, create projects in QuickBooks Online (QBO).
- Build and send invoices out monthly.
- Misc maintenance of QBO (review/remove old employees, clients, projects, services).
- Track all current projects and budgets.

Day-to-Day Office Management
- Assist with purchases, including field and office equipment and supplies.
- Support truck management and recordkeeping.
- Manage office cleanliness and organization, support office event planning.
- Support basic website edits and assist with content.

**Qualifications**:

- Minimum 2 years payroll/HR experience.
- Experience with QBO/QBT and/or Payworks payroll system.
- Grant-writing experience preferred.
- Proficient in Microsoft Office.
- Strong oral and written communication skills.
- Excellent attention to detail, ability to prioritize and multi-task.
- A background in forestry or a related field would be considered an asset.
- Valid class 5 BC Driver’s Licence preferred.

What We Offer
- Competitive salary, from $70,000 - $80,000 depending on experience and qualifications.
- Comprehensive group benefits including extended health and dental coverage.
- Yearly training budget and support for professional growth and development.
- Monthly cell phone allowance.

Thank you for your interest in Frontera and we look forward to hearing from you

Pay: $70,000.00-$80,000.00 per year

Work Location: In person



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