Accounts Payable Officer

5 months ago

Burnaby, Canada Navitas Full time

Since 1994, Navitas has been a respected leader in global higher education. As pioneers in the university pathway sector, we have trusted partnerships with more than 30 forward-thinking universities in Australia, New Zealand, United States, Canada, United Kingdom, The Netherlands, United Arab Emirates, Singapore and Sri Lanka_. We provide our partners with access to resources and expertise to help drive large-scale initiatives that provide tangible, lasting benefits to students, faculty, staff and local communities._

Navitas is seeking to employ an **Accounts Payable Officer** to join our North American team in Burnaby, BC.

The Accounts Payable Officer, in conjunction with the Finance Manager and the Financial Controller, is responsible for a range of accounts payable functions including, but not limited to, processing invoices and expense reports, vendor management, and reconciliations and any other North America centralized finance duties as assigned.

**Key Responsibilities**
- Responsible for all accounting work necessary to ensure accounts payables and expense reports are processed in a timely and efficient manner
- Accurate coding of all invoices
- Prepare and process weekly payments (cheque, wire, ACH, online payment)
- Work to drive process improvements
- Reconcile vendor statements to Oracle on a monthly basis
- Meet accounting department closing schedules and reporting deadlines and commitments
- Run AP reports (AP aging, AP trial balance) and reconcile to the sub-ledger at month end
- Prepare account reconciliations and analysis, and ensures AP module reconciles to the sub-ledger
- Create and process purchase orders in I-Procurement
- Administers the Fedex, travel agent and other vendor accounts
- Scan invoices, file and maintain AP files
- Receives and responds to internal and external vendor inquiries
- Process vendors and related parties AR invoicing
- Prepare and process commission payments

**Essential Skills, Knowledge and Experience**
- Excellent Microsoft Office Suite skills i.e. Word, Excel, PowerPoint, Outlook etc;
- Demonstrated administrative/organizational skills, with ability to communicate verbally and in written form;
- Knowledge and experience with corporate financial, accounting and administrative information systems;
- Excellent telephone, reception desk, and customer service communication skills;
- Ability to work independently within existing guidelines, policies and procedures;
- Ability to handle multiple tasks while maintaining a professional manner;
- Ability to work well within a team environment;
- Highly developed skills demonstrated in an environment of large volume work flows and critical deadlines;
- Ability to interact effectively and professionally with clients and staff at all levels and adjust communication style to meet varying needs;
- Outstanding interpersonal skills and cultural sensitivity towards students and staff from a diverse range of backgrounds.
- Legal authorization to work in the U.S. and/or Canada

**Desirable Skills**
- Degree in accounting or similar discipline, or appropriate experience;
- Experience in working with banking software and processing payment in bank;
- Experience in working with payables.

**What We Offer**

Navitas is an equal opportunity employer committed to fostering an inclusive, accessible environment, where all employees feel valued, respected and supported. We are dedicated to building a workforce that reflects the diversity of our students and communities in which we live and serve. If you require an accommodation during any stage of the recruitment process, please let us know and we will work with you to meet your needs.

**What We Require**

Following Federal and provincial guidelines, Navitas has implemented a mandatory COVID-19 vaccine policy, all employees are required to be fully vaccinated or provide an acceptable proof of exception in order to work at any of our campuses.

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