Shipper/receiver

3 days ago

Coquitlam, Canada Douglas College Full time

**Work Arrangements**What Douglas Offers**

DO what you love. Be good at it. That’s how Douglas College defines a great career. It’s a philosophy that resonates through our classrooms, our offices and our boardrooms. It inspires our students and drives us to make Douglas College one of BC’s Top Employers. We love what we do. And we’re looking for passionate, motivated people to join us in making one of Canada’s best colleges even better.

**The Role**
- The Shipper Receiver provides critical logistics in support of College operations by organizing inbound receiving and outbound shipping and the mail system duties including processing, distribution, and dispatch of incoming and campus mail, outgoing mail, and parcel shipments in a timely and cost-efficient manner.
- Processes College inventory accurately through the various computerized data bases. Provides exceptional client-centered service on a consistent basis to all stakeholder groups.**Responsibilities**

**1. Acts as the principal shipper and receiver for the College, including the Bookstore.**
a. receives, inspects and logs incoming shipments checking for damage and for accuracy of count before sign-off, prints receiving reports. May require unpacking boxes to verify quantities and conformance to packing slips and purchase orders. Receives and distributes hazardous materials;
- b. enters receiving information into the applicable computerized data base;
- c. processes and distributes the resulting paperwork including receiving reports and claims;
- d. consults with Purchasing Buyers to solve problems regarding purchase orders, discrepancies and returns;
- e. maintains and secures the shipping, receiving and storage area in a safe and clean condition;
- f. maintains the batteries on the pallet mover and fork lift;
- g. maintains compactor and contacts various vendors for the coordination of garbage disposal, pick up of paper, lights & electronic recyclables and the collection and return of used Multi-Functional Device supplies;
- h. coordinates postal, courier and freight services including packing and preparation of goods for transport, researching cost effective methods, preparing shipping / courier waybills for outgoing materials;
- i. coordinates the transfer of materials and merchandise between campuses and off campus sites;
- j. responds to inquiries regarding distribution and shipping. Researches and tracks missing shipments;
- k. maintains accurate records of all materials management transactions;
- l. plans and organizes work, manages competing priorities and meets deadlines with mínimal supervision.
- m. operates materials handling equipment including electrical and manual pallet.
- **2. Receives and dispatches College mail.**
a. receives, sorts and distributes postal mail; re-addresses mail as necessary; sorts, meters and prepares all outgoing mail according to postal regulations; communicates with Canada Post;
- b. operates a variety of mailroom equipment, including postage meter, sealer, letter opener, folder, etc.; maintains, monitors, and replenishes postage meter as necessary;
- c. operates College van for pick-up and delivery to Canada Post and other locations;
- d. picks up and delivers mail within the College building on a daily schedule;
- e. records, calculates and provides the Finance Department with the postal usage by the various departments (DCFA, DCSS, Other Press etc.);
- f. advises College employees on procedures regarding outgoing mail and parcels;
- g. evaluates mail and parcel shipments to determine and utilize the most cost-effective means of service available;
- h. compiles, calculates and submits meterage reports;
- i. maintains accurate records and logs;
- j. maintains the mail processing area keeping it clean and organized.**To Be Successful in this Role You Will Need**
- Good working knowledge of English both written and verbal.
- Demonstrated working knowledge of computerized materials management systems including one year experience as a shipper/receiver or equivalent combination of education, training and experience, including familiarity with related inventory controls.
- Demonstrated knowledge of Excel, MSWord, electronic communication such as Outlook and the ability to accurately data entry. Demonstrated ability to operate standard office equipment. Proficiency on Customer Service testing.
- Demonstrated working knowledge of Post Office regulations and procedures that would affect mailing systems, as well as, operate related postal equipment including performing minor repairs.
- Demonstrated ability to communicate courteously and effectively in writing, in person or on the telephone with staff, faculty, administrators, students, and suppliers, as well as maintain a good working relationship with other employees.
- Proven ability to work manual and electric pallet jacks and forklift and a variety of receiving dollies.
- General working knowledge of departments within the College so as to direct the m

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