Executive Assistant, Office of The Board of
1 month ago
Employee Group:
**Administration/Management**
- Hours of Work (BCGEU):
- # of openings:
**1**
- Hours Per Week (BCGEU):
- Pay Level:
**5 - Administrative Salary Grid - $59,531 to $83,343**
- Days of Work (BCGEU):
- Employment Type:
**Permanent Full Time**
- Internal Closing Date:
**February 8, 2024**
- Travel Frequency:
**Occasional travel between campuses is required.**
- External Closing Date:
**February 8, 2024**
- Competition ID:
**3140**
**Kwantlen Polytechnic University**
KPU offers all learners opportunities to achieve success in a diverse range of programs that blend theory and practice, critical understanding, and social and ethical awareness necessary for good citizenship and rewarding careers. KPU strives to implement initiatives that will attract, support, engage, and retain KPU’s people and create an environment where all employees see themselves as contributing to student learning.
**JOB OVERVIEW: Executive Assistant, Office of the Board of Governors.**
The Executive Assistant takes direction and reports directly to the University Secretary. This role also takes direction from the Chair of the Board of Governors for duties and accountabilities related to the President’s performance evaluation, goals and objectives and other related matters.
The Executive Assistant performs a wide variety of complex and confidential administrative duties and has a strong communication role in support of the Board Office, Board Members, Board of Governors meetings and its committees.
The Executive Assistant performs duties that require considerable confidentiality and sensitivity, initiative, tact, maturity, and independent judgment. The Executive Assistant demonstrates discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature; establishes work priorities and remains flexible; possessing strong interpersonal, organizational, and communication skills.
The Executive Assistant has regular contact with Senior Executive and other leadership teams as well as the operating divisions’ management team members. The Executive Assistant is a communication liaison within and outside of the Board Office and receives questions from key parties across the organization. The Executive Assistant has a strong internal and external communication role including liaising with key parties across the university, other post-secondary institutions, the Ministry of Advanced Education, Skills and Training, Crown Agencies and Board Resourcing Office, Senate Office and union representatives.
**EDUCATION AND EXPERIENCE**
- Bachelor’s Degree plus a minimum of five years of progressive senior administrative experience, or an equivalent combination of education, training and experience.
- Experience in a public, post-secondary environment is an asset.
- Demonstrated experience supporting a Board or working with internal/external governance functions also considered an asset.
**QUALIFICATIONS**
- Demonstrated judgment, discretion and ability to maintain a high degree of confidentiality.
- Demonstrated ability to respond to high levels of demands and pressures in a professional manner.
- Demonstrated ability to prepare meeting agendas and/packages and accurately record and transcribe meeting minutes.
- Demonstrated ability to plan and coordinate multiple meetings involving numerous participants and varying schedules.
- Outstanding organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
- Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
- Ability to interact effectively with a variety of individuals with diverse backgrounds and needs.
- Demonstrated ability to take initiative and work independently.
- Proven ability to juggle and prioritize tasks, work to multiple deadlines and demands, make responsible decisions and determine when to seek advice.
- Demonstrated tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
- Demonstrated ability to provide guidance and direction to others.
- Demonstrated time management skills to manage own workload as well as assist others in meeting deadlines.
- Demonstrated physical ability to carry out the duties of the position
- Availability to work evenings and/or weekends, as required.
- Ability to travel between campuses and off-site meetings is required.
**WHY JOIN KPU?**
- Recognized as one of B.C.'s Top Employers
- KPU is committed to actively fostering an equitable and inclusive working environment
- Competitive compensation
- Hybrid environment, flexible work around core hours
- Defined Benefit Pension Plan - College
- Extended Medical, Dental, Healthcare Spending Account, Sick Leave, Long Term Disability, Life Insurance, Optional Life Insurance, Accidental Death and Dismemberment, Emergency Travel A
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