Project Administrator
3 weeks ago
Job Location:
**Vaughan**
- State/Province:
**Ontario**
Reporting to the Vaughan office, the Project Administrator is part of a team who is involved in carrying out pre-construction activities. This role collects data for all subcontracting activities in order to start construction in a timely, efficient manner and provides data for management to start construction activities. This role will also have an emphasis on the accounts payable function related to project construction activities.
**RESPONSIBILITIES**
- Ensuring subcontractor contracts are issued;
- Create and issue vendor purchase orders for daily construction activities;
- Reconcile packing slip receipts with purchase orders in Microsoft AX for daily activities;
- Scan and save packing slips electronically in Microsoft AX
- Receive all vendor invoices and verify PO #’s, receipt of packing slips and send to head office for processing;
- Review all month end statements from subcontractors/vendors to verify costs and invoices received;
- Train accounts payable functions in Microsoft AX to support administration;
- Troubleshoot vendor invoice discrepancies as required;
- Daily communication with infrastructure team and vendors;
- Ensure reports are issued on a timely manner as needed by management;
- Any and all other duties as assigned in order to meet Company objectives.
**REQUIREMENTS**
- Minimum of 1 year of administration experience, preferably in the construction industry;
- Previous experience in Accounts Receivable required;
- Strong communication skills both written and verbal;
- Strong attention to detail;
- Strong time management and organizational skills;
- Proficient in Microsoft office skills with strong focus in excel;
- Ability to work under pressure, high volume and tight timeline work environment.
Please note: This is a full-time, in office role with some flexibility to work from home. The ability to commute to the Vaughan location daily is essential.
**ABOUT TELECON GROUP
-
Project Administrator
2 weeks ago
Vaughan, Canada Valard Full timeValard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Project Administrator will...
-
Project Administrator
5 days ago
Vaughan, Canada Valard Group of Companies Full timeValard, is Canada's premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Project Administrator will provide...
-
Project Administrator
2 weeks ago
Vaughan, Canada Valard Group of Companies Full timeValard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy.The Project Administrator will...
-
Project Administrator
3 days ago
Vaughan, Canada Blendtech Full time**Project Administrator** The Project Administrator, under the direction of the Accounting Manager, will primarily be responsible to help facilitate all data records into various operating systems. This role will also be required to work closely with Project Managers, and Accounts Receivable Clerks. The Project Administrator must have the ability to deal...
-
Administrative Project Coordinator
1 month ago
Vaughan, Canada The Pod Group Full timeRetail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...
-
Project Administrator
5 days ago
Vaughan, ON, Canada Valard Group Full timeValard, is Canada’s premier utility contractor, as well as head of the Valard Group of Companies AND part of the Quanta Group, the largest electrical power contractor in North America. Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications, and renewable energy. The Project Administrator...
-
Administrative Project Coordinator
1 month ago
Vaughan, Canada The Pod Group Full timeRetail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...
-
Administrative Project Coordinator
7 days ago
Vaughan, Canada The Pod Group Full timeRetail Environments Develop engineering plans and solutions for brands that embrace artistic freedom across the retail world. Recognized globally, our client is one of the largest retail environment manufacturers in the industry. They take pride in developing innovative spaces with the ability to blend multi-materials in a creative fashion that produces...
-
project administration officer
1 month ago
Vaughan, Canada Toronto Trim Full timeEducation: Expérience: EducationCollege/CEGEPWork settingConstruction companyTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to information and privacy...
-
project administration officer
1 month ago
Vaughan, Canada Toronto Trim Full timeEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingConstruction companyTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metAdminister policies and procedures related to the release of records in processing requests under government access to...
-
Project Administrator, Commercial Mechanical
1 month ago
Vaughan, Canada Plan Group Full timeAre you a master organizer who can multi-task in a dynamic, fast-paced environment? Does being a part of an organization that builds and works on complex projects excite you? Do you like being the “go-to” person who supports your team? Take the leap and make your mark at Plan Group ! As a Project Administrator , you will : Generate monthly “New...
-
project administration officer
1 month ago
Vaughan, Canada EN2 Development Corporation Full timeEducation: College/CEGEPExperience: 1 year to less than 2 yearsWork settingConstruction companyTasksCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondenceResolve conflict situationsPlan and...
-
project administration officer
1 month ago
Vaughan, Canada EN2 Development Corporation Full timeEducation: Expérience: EducationCollege/CEGEPWork settingConstruction companyTasksCarry out administrative activities of establishmentAssist in the preparation of operating budget and maintain inventory and budgetary controlsAssemble data and prepare periodic and special reports, manuals and correspondenceResolve conflict situationsPlan and control budget...
-
Vaughan, ON, Canada Plan Group Full timeAre you a master organizer who can multi-task in a dynamic, fast-paced environment?Does being a part of an organization that builds and works on complex projects excite you? Do you like being the “go-to” person who supports your team? Take the leap and make your mark at Plan Group! As a Project Administrator, you will: Generate monthly “New...
-
Construction Project Coordinator
1 week ago
Vaughan, Canada Allyant Full timeDescription We are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects. Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources,...
-
Construction Project Coordinator
7 days ago
Vaughan, Canada Allyant Full timeDescription We are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects. Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources,...
-
Construction Project Coordinator
7 days ago
Vaughan, Canada Allyant Full timeDescription We are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects. Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources,...
-
Construction Project Coordinator
7 days ago
Vaughan, Canada Allyant Full timeDescriptionWe are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects. Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources, time-frames...
-
Construction Project Coordinator
7 days ago
Vaughan, Canada Allyant Full timeDescriptionWe are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects.Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources, time-frames...
-
Construction Project Coordinator
7 days ago
Vaughan, Canada Allyant Full timeDescriptionWe are recruiting for a Construction Project Coordinator to administer and organize projects, from simple project co-ordination activities to supporting the delivery of complex projects.Project Coordinator responsibilities include working closely with the Construction Manager to prepare comprehensive action plans, including resources, time-frames...