Project Administrator

3 weeks ago

Brampton, Canada Matheson Constructors Full time

**Date Posted**:

- 04/28/2023**Location**:

- Brampton, ON**Salary Interval**:

- Full-Time Permanent**Application Instructions**

Please complete in one session.

**Position Description**

**We are partners**

Matheson Constructors is a leading construction firm focused on delivering exceptional construction management, general contracting, design-build and public-private partnerships. We have an exciting opportunity for a Project Administrator to start their career and develop their skills in the construction industry.

The Project Administrator will provide administrative and accounting expertise and support to the Project Management team(s) on a variety of projects.

**Responsibilities include but are not limited to**:

- Prepare and distribute Subcontracts and Purchase Contracts
- Track and maintain weekly Contract Award Logs
- Follow up and acquire from Subtrades necessary back up information requested in the Contracts
- Request Insurance and Bonds as necessary
- Assist Project Managers to ensure contract extras are tracked and billed
- Assist with setting up new subcontractors and new vendors as required
- Maintain filing system for contract documents, drawings and related documents in accordance with Matheson procedures
- Assist in tracking, monitoring and analyzing productivity data where applicable
- Prepare time and material reports, extras to contracts
- In conjunction with Project Manager and Accounting, run job cost reports as required by site; provide feedback to Project Managers on the ongoing cost controls of the projects; provide financial services support to the project team
- Forward appropriate forms to Accounting as required; produces Purchase Orders (as directed by Project Coordinator)
- Responsible to receive and record reference documents (project documents, drawings, support drawings, specifications, revisions and cancellation notices)
- Issues transmittal, drawing, electronic file, revision and hold notice confirmations
- Prepare and compile information as required for Project staff working on site
- Provide Procore support for Project staff and Accounting as required
- Produce Operation and Maintenance Binders
- Assist in invoicing and gathering of all required documents (WSIB and Statutory Declarations) required for payment
- Overall Sudbury office administration; Office supplies, couriers, coordination of vendors (cleaning, snow removal, security, etc.) and other items as needed
- Provide overall administrative support to the projects teams

**Position Requirements**

**REQUIREMENTS**:

- Experience in an administrative position; construction experience an asset
- Team player, flexible and able to work well with site team members
- Multi-tasking and work within time constraints
- Strong communication skills, verbal and written

**Equal Opportunity Employer**

Matheson Constructors is an equal opportunity employer.
- We thank all applicants for their interest in the position but only those identified for further consideration will be contacted._

**Accessibility**:
**NOTICE TO THIRD PARTY AGENCIES**: Please note that Matheson Constructors does not accept unsolicited resumes from recruiters or employment agencies.

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