Grants Coordinator

3 weeks ago

Toronto, Canada Weston Family Foundation Full time

**Location**:
22 St. Clair Avenue East, Toronto, Ontario, M4T 2S7

**About Us**

The Weston Family Foundation is a family-led charitable foundation that focuses on creative solutions in the areas of healthy aging and healthy ecosystems with the objective of delivering measurable impacts to the well-being of Canadians. Since its inception more than 60 years ago, the Foundation has provided $520 million in charitable grants and today is one of Canada’s largest private charitable foundations.

**Grants Coordinator**

**About the Foundation**

The Weston Family Foundation is a family-led charitable foundation that focuses on creative solutions in the areas of healthy aging and healthy ecosystems with the objective of delivering measurable impacts to the well-being of Canadians. Since its inception more than 60 years ago, the Foundation has provided $520 million in charitable grants and today is one of Canada’s largest private charitable foundations.

At the Weston Family Foundation, we are invested in the well-being of all Canadians. Our national identity encompasses a wide range of perspectives, ideas, and experiences. We aspire to develop and celebrate these differences in our working strategies and overall philosophy. We strive to take a mindful, deliberate approach, and to adopt policies and practices that advance and value diversity, equity, inclusion, and belonging within the foundation, our operations, and our extended community. This approach is always evolving, it includes dedicating time and resources towards equitable hiring and communications, and cultivating a safe, welcoming, and accessible work environment. Our firm belief is that by taking this outlook, we will increase the beneficial impact of our philanthropy.

**The Role**

The Grants Coordinator helps drive the efficient operations of the Foundation office and contributes to the overall success of its grantmaking. They provide essential administrative support to the Foundation and its programs across various Committees and initiatives. This role represents a pivotal mainstay of the Foundation and is often the first point of contact for many of its partnering grantee organizations.

The Grants Coordinator will also contribute to key support functions including data storage efficiencies (e.g. SmartSimple/Sharepoint management).

**Key Responsibilities**:
**Program Coordination**
- Oversees individual grants within various committee portfolios to ensure effective oversight and accountability, including: liaising with grantees, executing agreements and amendments, and tracking grantee submissions (e.g. reports and budgets)
- Contributes to the development of granting program processes, report prototypes, and generates reports as required
- Supports accounting processes, including payment approval and tracking
- Supports communications needs, including program launch materials and outreach planning

**General Administration**
- Prepares templates, routine letters, and other communications
- Organizes and prepares materials for Committee and other meetings, including: agendas, proposals, briefings, grantee updates, recommendations, and financial reports
- Takes minutes during Committee or other meetings
- Assists in tracking and reporting financials
- Tracks deadlines, including for committee work, RSVPs, invitations, etc.
- Coordinates various meetings and events, and updates planning calendars as needed
- Supports reviewer and advisor recruitment needs
- Support and involvement with special projects, as required
- Reporting to the Operations Manager, work closely and collaboratively with team of Grants Coordinators, as well as other Foundation staff (including Program Directors and Managers)

**Qualifications**:

- 2-5 years of similar or relevant experience with preference for grants administration and reporting
- Demonstrated experience with numbers and numerical analysis required
- Communications, marketing, outreach, or public relations experience is an asset
- Works well independently and within a team environment
- Excellent written and oral communication
- Experience with document design and editing
- Adaptable and flexible individual with a demonstrated ability to work in a fast-paced environment and juggle multiple priorities
- Proactive and action-oriented personality; strong sense of pace and urgency

**What the Weston Family Foundation can offer**:

- A friendly, collaborative, and inclusive culture
- Tuition reimbursement & training opportunities
- A flexible workplace with a Hybrid working model
- 15 vacations days
- Competitive compensation (Range: $52,000 - $78,000)
- Annual bonus to recognize your achievements
- Flexible benefits
- Wellness programs and initiatives to help you feel your best
- The Weston Family Foundation is an equal opportunity employer committed to promoting a diverse and inclusive workplace. We know our success depends on the perspectives and contributions of all our employees and that diverse backgrounds

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