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Legal Assistant

7 months ago

Hamilton, Canada Malcolm E. Graham Full time

Malcolm Graham is actively recruiting for a role as a Legal Assistant with a focus on Wills & Estates. This position will be a blended role with a 50% focus on Legal Assistant responsibilities and 50% focus on Reception responsibilities. Malcolm Graham shares space with two other lawyers.

**Key Responsibilities**:

- Perform administrative duties, including preparing/drafting correspondence, electronic and paper filing, preparation of accounts, photocopying, day to day scanning, faxing, arranging couriers, etc.;
- Prepare draft Estate Planning documentation; Wills, Codicils, Powers of Attorney, affidavits of execution, letters and reports;
- Assist with Estate Administration tasks including the preparation of documentation and correspondence, communications with financial institutions, and preparation of estate accounting documents;
- Communicate to internal and external parties regarding ongoing file management;
- Opening, closing and covering reception area;
- Answering, screening, and forwarding phone calls in a professional manner;
- Assisting with couriers and mail;
- Ensuring the office is stocked with necessary supplies;
- First point of contact for clients and visitors;
- Attendance at multiple banks within the downtown core for day to day banking and for real estate deals;
- Other duties as required.

**Qualifications**:

- Post-secondary Legal Administrative Assistant Diploma, Law Clerk Diploma, or related discipline;
- 3-5 years’ experience in Wills & Estate Law is an asset but not required;
- Strong verbal and written communication skills;
- Excellent organizational, attention to detail and time-management skills;
- Ability to prioritize workloads in a fast-paced practice;
- Professional attitude who is courteous and client-focused;
- Ability to work as a team player as well as independently;
- Proficient in Microsoft Office Applications, Divorcemate, PC Law and legal industry software.
- Punctual and responding to inquiries in a timely manner
- Congenial and client focused attitude
- Ability to ensure that all information received and communicated is kept confidential

Pay: From $21.00 per hour

**Education**:

- Secondary School (preferred)

**Experience**:

- legal assistant: 1 year (preferred)

Work Location: In person