Facilities Project Coordinator

2 weeks ago

Yellowknife, Canada ATCO Group Full time

**Who We Are**:
ATCO Frontec is a market leader providing facilities management, camp services, workforce lodging solutions, operational support services and disaster and emergency management for a diverse range of clients. We are a service-based organization made up of great people who work hard to get the job done and deliver excellence in the communities where we work and live.

**Description**:
ATCO Frontec is seeking a **Facilities Project Coordinator** to join our RP North team in **Yellowknife, NT.** The Facilities Project Coordinator will be responsible for supporting daily facility maintenance activities. They will utilize Computerized Maintenance Management System (CMMS) database for AWR (Additional Work Request), preventive maintenance, corrective maintenance. All work will follow reporting requirements in accordance with contract deliverables, company policy and site requirements.

**Responsibilities**:

- Actively maintain the CMMS database, entering all locations, assets, preventive maintenance (PM) tasks, PM schedules vendors, Purchase Orders and Receipting
- Respond to client inquiries and develop reporting requirements.
- Develop and maintain a conciliatory relationship with customers, vendors, and maintenance personnel.
- Generate, organize, and provide AWR documents and reports to AWR Manager.
- As directed, work with site-based staff to issue purchase orders for materials, tools, or when contract PM, CM and AWR work is required.
- Maintain project records and maintenance information in an organized manner that facilitates easy retrieval of information.
- Develop and issue requested management reports monthly, weekly and as needed.
- Provide timely responses to corporate and project accounting on all requests for information.
- Work with project accounting on generating invoicing backup and preparation.
- Follow up with trades and workers doing work completion audits.
- Oversee facilities project administrators’ day-to-day procedures as needed.
- Other duties as assigned.

**Qualifications**:

- Experience in maintenance management software is not necessary but preferred.
- Must have the ability to multi-task and handle a high volume of work with accuracy, while prioritizing.
- Must be proficient in MS Word, MS Excel, Outlook, and Office 365
- Strong oral and written English communication skills.
- Strong organizational and time management skills.
- Ability to work independently or in a group environment.
- Experience in the use of databases and electronic file management software.
- Strong customer service orientation skills and a desire to achieve results.
- Some experience or exposure to general accounting practices and systems would be an asset.
- This position may require some travel to remote sites.
- Valid DL Class 5 (non-GDL) or above is required.

Collection, use, and retention of personal information will be in accordance with ATCO Group privacy policies and practices.

By submitting your resume and personal information to the ATCO Group of Companies, and/or participating in a personal interview, you acknowledge and consent to the collection, use, and disclosure of your personal information by the ATCO Group of Companies to determine your suitability for employment opportunities within the ATCO Group of Companies.

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