Corporate Services Coordinator

3 weeks ago

Vancouver, Canada Michael Smith Health Research BC Full time

**Michael Smith Health Research BC**

Michael Smith Health Research BC, funded by the Government of British Columbia, is BC’s health research agency. We strengthen the province’s health research system by supporting the people, institutions and activities that generate and use research-based knowledge to promote, restore and maintain the health of British Columbians. Our ambition is to inspire and connect curious, creative and passionate minds to drive discovery and innovation in health research. And we’re driven by the belief that health-related decision making should be informed by high quality research produced in an equitable, diverse and inclusive research system.

We are a team of dedicated professionals who care deeply about each other and our work. We value and support a diverse workforce - reflective of different backgrounds, skillsets, perspectives and life experiences - and we are committed to reconciliation and respect for Indigenous self-determination.

Our benefits package includes a pension plan, generous dental and health insurance and a wellness allowance; our professional development policy supports learning and growth.

We have a hybrid work model. When you are in the office, our beautiful space offers views of False Creek, an outdoor patio and a fitness centre, and it’s walking distance to restaurants and other amenities. Our social committee, Team Good Times, organizes events throughout the year.

If you are looking for meaningful work in a supportive environment, and you are inspired by making a difference in BC’s exceptional health research community, read on to learn more.

**Position Summary**:
Reporting to the Manager, Corporate Services, the Corporate Services Coordinator provides administrative support to the Corporate Services teams including Corporate Services, Information Technology and Finance and the Chief Finance Officer.

**Key Responsibilities**:

- Preparing documents (e.g. contracts, reports, briefing notes and presentation slide decks) in a professional form, ensuring they adhere to the current Health Research BC style guide
- Managing the calendar, booking business travel, and preparing expense claims for the Chief Financial Officer
- Supporting communication activities including and managing the department intranet pages.
- Scheduling and supporting in-person and virtual meetings, including maintaining an updated agenda; tracking action items and deliverables and preparing meeting minutes when required
- Issuing complete and accurate official receipts for donations that qualify as gifts to Health Research BC
- Supporting contracts life cycle by:

- Administering contracts exempted from review in CLMS to signature and execution
- Tracking and reporting key dates to contract sponsors and reviewers
- Conducting bank deposits
- 2+ years administrative experience
- Diploma in office administration or relevant study, or a combination of education, training and experience
- Work experience in a not-for-profit, research, health care or educational setting is an asset
- Strong computer literacy, including full competency in Microsoft Office Word, Outlook, Teams, SharePoint, and PowerPoint. Basic working knowledge of Excel, Visio and DocuSign is an asset.
- Confident user of online meeting and collaboration tools (e.g., Zoom, Teams)
- Strong verbal and written and electronic communication skills with an ability to efficiently and accurately produce documents
- Highly organized, attentive to detail and accountable with abilities to identify and manage priorities
- Self-directed and able to think critically, problem solve, and make recommendations
- Strong inter-personal skills with an ability to build trusting and collaborative relationships with others
- Builds organizational knowledge to understand the work being done

**How to Apply**:

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