Administrative Assistant to The Deans
3 weeks ago
The Opportunity
The Dean's Assistant reports directly to the Dean, MacPhail School of Energy (MSE). You are responsible for coordinating the workload of the program admin team; which includes fulfilling tasks that meet the school's operational needs and contribute towards the achievement of MSE's strategic goals. This role provides support directly to the Dean and the Associate Dean with respect to coordinating calendars, meetings, and other activities.
- Please note this is a temporary salaried position with benefits ending May 31, 2025
The Role
Coordinate the efforts and work of the team of Administrative team and guiding day-to-day operations based on the direction of the Dean, Associate Dean, Academic Chairs, and operational needs
Provide direct supervision to the Receptionist in MacPhail
Assemble briefing notes, agendas, minutes, proposals, and presentations
Provide administrative support directly to the Dean and Associate Dean
Prepare and route client correspondence; documents, reports and templates using MS Office Suite
Advise Instructors, Academic Chairs, and team members on key processes and required documentation
Provisioning of duties to allocate resources for creating, organizing, and maintaining paper or electronic filing systems for essential documents
Maintain and track financial documentation including payment for staff P-cards, invoices, wire transfers, and expenses
Assisting with and coordinating activities such as program loading and scheduling
Researching SAIT-related procedures and information, as needed
Qualifications & Experience
Minimum Diploma or Bachelor's degree in a related field (or working towards)
Minimum three years' experience in an administrative role
5 years or more experience as an administrative assistant would be preferred
Executive Assistant experience is considered an asset
Previous experience supervising a team would be considered an asset
Equivalent combination of education and experience may be considered
Knowledge & Skills
Intermediate to advanced knowledge in MS Office Suite
Intermediate to advanced knowledge of BANNER and D2L software is an asset
Strong analytical skills combined with a high attention to detail and accuracy
Ability to work independently with mínimal direction
Considerable skill in decision making with the ability to make accountable resource leveling and prioritization decisions
Experience working within diverse teams
Extensive experience with Microsoft Office products
Strong organizational and communication skills
Ability to deal appropriately with highly confidential information
Ability to build a team and foster individual and portfolio growth, and engagement
**Job classification**: Administrative Assistant II
**Salary range**: $50,523.20 - $62,316.80
**Hours Per Week**: 40
**Position End Date**: May 31, 2025
**Posting closing date**: May 16, 2024
-
Administrative Coordinator to The Dean
1 month ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Faculty of Kinesiology** is currently seeking a Full-time Regular **Administrative Coordinator**. This position provides administrative and personal support to the Dean of the Faculty of Kinesiology and additional administrative support to other members of the Dean's Office leadership team. This position reports to the Manager,...
-
Calgary, Canada The University of Calgary Full time**Position Overview** The **Dean's Office** in the **Faculty of Science** is currently seeking a Full-time Regular **Executive Assistant to the Dean**. Reporting to the Dean, this regular, full-time position provides senior level administrative and advisory support to the Dean. This position requires an in-depth knowledge of University and Faculty policies...
-
Calgary, Canada University of Calgary Full timeDescription The Dean's Office in the Faculty of Science is currently seeking a Full-time Regular Executive Assistant to the Dean.Reporting to the Dean, this position provides senior level administrative and advisory support to the Dean. This position requires an in-depth knowledge of University and Faculty policies and procedures as well as a comprehensive...
-
Calgary, Alberta, Canada University of Calgary Full timeDescription The Dean's Office in the Faculty of Science is currently seeking a Full-time Regular Executive Assistant to the Dean.Reporting to the Dean, this position provides senior level administrative and advisory support to the Dean. This position requires an in-depth knowledge of University and Faculty policies and procedures as well as a comprehensive...
-
Administrative Assistant, Faculty of Graduate
1 month ago
Calgary, Canada The University of Calgary Full time**Position Overview** The **Faculty of Graduate Studies **is currently seeking a Full-time Regular **Administrative Assistant**. This position has day-to-day accountability to and guidance from the Senior Director, Strategic Operations, while reporting to the Executive Assistant to the Dean. The primary purpose of this position is the provision of...
-
Calgary, Canada The Alliance Canada Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
-
Calgary, Canada The Alliance Canada Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
-
Calgary, Canada The Alliance Canada Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
-
Dean, Faculty Of Theology
4 weeks ago
Calgary, AB, Canada The Alliance Canada Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
-
Dean, Faculty Of Theology
4 weeks ago
Calgary, AB, Canada The Alliance Canada Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
-
Dean, Faculty of Theology
1 month ago
Calgary, Canada Ambrose University Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing...
-
Dean, Faculty of Theology
1 month ago
Calgary, Canada Ambrose University Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing...
-
Dean, Faculty of Theology
2 months ago
Calgary, Canada Ambrose University Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Education to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College (Ontario, Canada) announces the opening of a one-year,...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Education to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College (Ontario, Canada) announces the opening of a one-year,...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Education to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College (Ontario, Canada) announces the opening of a one-year,...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, Calgary: Dean Of Arts And SciencesSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Arts & Sciences to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, Calgary: Dean Of Arts And SciencesSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Arts & Sciences to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College...
-
Calgary, Canada Society of Catholic Social Scientists Full timeSt. Mary’s University, Calgary: Dean Of Arts And SciencesSt. Mary’s University, located in Calgary, Alberta, is searching for a Dean of Arts & Sciences to provideacademic and institutional leadership as the institution grows.Our Lady Seat of Wisdom College [SWC] seeks a full-time Vice-President Academic and Dean. Ph.D....Our Lady Seat of Wisdom College...
-
Dean, Faculty of Theology
1 month ago
Calgary, AB, Canada Ambrose University Full timeAmbrose University invites applications for the Dean of Theology position, commencing August 1, 2024. The Dean is responsible for providing administrative leadership to the Faculty of Theology by envisioning, articulating, and enabling the programs, advancing student success, overseeing personnel, and managing resources that support the ongoing work of the...
