Development Approvals Co-ordinator

3 weeks ago

Greater Sudbury, Canada City of Greater Sudbury Full time

**Posting date**: March 8, 2023

**Job Title**: Development Approvals Co-ordinator

**Number of Vacancies**:1

**Posting number**: EX23-252

**Status**: Permanent position

**Hours of Work**:70 hours bi-weekly

**Shift Work Required**: No

**Range of Pay**: $25.66 to $30.03 per hour

**Start date**: To follow selection process

**Initial Reporting Location**: Tom Davies Square
**Eligible to Work from Home**: No

**Section**: Planning Administration
**Division**: Planning Services
**Department**: Growth and Infrastructure***

**Duties**:Under the general supervision of the Administrative Assistant to the Director of Planning Services.
- Create a checklist that forecasts all upcoming Planning Committee reports as well as edit, circulate, and ensure that all reports, annotated photographs, and scanned attachments are uploaded onto Escribe on a bi-weekly basis adhering to strict deadlines.
- Create a calendar for the department.
- Compile and maintain City of Greater Sudbury’s (CGS’s) Zoning By-Laws; simultaneously update and maintain the master copy of the by-law, the digital copy housed on the Planning website as well as co-ordinate the changes with all effected departments with high accuracy as well as ensure the information on the website complies with the Accessibility for Ontarians with Disabilities Act.
- Monitor subdivision extensions by compiling and maintaining a running list with important dates for expiry and ensuring the files are addressed in a timely manner.
- Update and maintain a statistical spreadsheet for benchmarking purposes to prepare quarterly reports.
- Serve as Secretary to Development Approvals, which includes, but is not limited to, the following duties:

- Type confidential and routine correspondence, minutes and reports and ensure they are free of grammatical error.
- Arrange appointments and meetings for the Manager of Development Approvals and Senior Planners; respond to general routine enquiries on planning and development processes; redirect calls as required.
- Distribute pertinent information and reports to various Departments, boards and other agencies.
- Monitoring incoming mail including receiving letters from the public and ensure they are properly redacted for use in the Planning Committee meetings.
- Co-ordinate draft by-laws with Legal Services to ensure they are placed on the next City Council agenda.
- Ensure that the Planning section of the City’s website is up to date with its most current Notice of Complete Applications.

9. Place Notices of Public Hearing in the Sudbury Star and Le Voyageur as per legislative requirements; ensure Notices are translated per CGS’s French Language Services Policy.
11. Prepare Official Plan Amendment documents.
12. Type instructions for amending Zoning By-Laws, maintain Index for Special Zoning Categories, and arrange for printing of Zoning By-Laws as required.
14. Set up files and maintain index of same for development, including any pertinent data (e.g., date of Planning Committee Hearing, Recommendation Number, Conditions of Approval, if any, By-law Number and date of City Clerk’s Certificate).
16. Assemble appropriate background information to be used at meetings.
18. Develop and maintain a thorough working knowledge of CGS's Safety Manual and the applicable Provincial Legislation listed therein.
19. Perform other related duties as required.

**Qualifications**:

- Successful completion of Secondary School (Grade XII) Education.
- Completion of additional short courses in Planning, Legal or municipal government is considered an asset.
- Over two and one-half (2½) years up to and including five (5) years of related office experience in a similar field.
- Ability to demonstrate accurate keyboarding skills at a minimum rate of speed of 60 w.p.m.
- Ability to take minutes.
- Demonstrate interpersonal skills in dealing with the public in a courteous and effective manner.
- Excellent use of English; verbally and in writing.
- French verbal and written skills an asset.
- Satisfactory health, attendance and former employment history.

**How to Apply**:
All applicants are thanked for their interest in this position. Only those selected for an interview will be contacted. If contacted, and you require a disability related accommodation in order to participate in the recruitment process you must advise the Hiring Manager.

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