Logistics Coordinator

5 months ago

Thornhill, Canada Cohen & Master Tree and Shrub Services Full time

**Logistics coordinator**

**Title of position**: Logistics coordinator

**Company Operating Name(Business Name)**: Cohen & Master Tree and Shrub Services

**Location of Work**: Toronto (GTA)

**Business Address**: 42 Guardsman Rd. Thornhill ON L3T 6L4

**Language of Work**: English

**Terms of Employment**: Permanent, Full time

**Hours per week**: 35-44

**Benefits**: Health Benefits Insurance plan, paid public holidays (9 days per year), vacation pay (10 days per year)

**Job Duties**
- Receive and self-assign Logistics from Account Coordinators. The Account Coordinator shall provide client signatures on documents where necessary
- Logistics shall include but may not be limited to: Contractors Agreements to perform Arboricultural Services on City owned trees, Underground Utility Locates, Non-Construction related Tree Removal Permits.
- Keep up to date notes on the progress of all logistics.
- Reassign logistics to the appropriate Account Coordinator when permits and/or documents have been received
- Ensure all of the weekly _Scheduled _Plant Health Care (PHC) work orders are updated.
- Notify clients of their scheduled Plant Health Care treatment visit (time and date).
- In the event that the client wishes an alternative date/time for the schedule PHC treatment, notification shall be given to the appropriate Account Coordinator in order to have it re-scheduled.
- Implement and maintain the Accounts Receivable process
- Keep up to date notes on the progress of all unpaid invoices through the use of Comments in BUK (at the invoice level).
- Produce 15 day, 30 day, 60 day, 90 day and 100 days overdue account reports
- Perform bi-weekly audits of the quotes still sitting in the “_sent_”.
- In event that the customer with the “_sent_” status quote can not be reached, a hard copy of the quote shall be printed and mailed to the client’s address at which point the quote shall be manually “marked as viewed”
- Keep up to date notes on the progress of all “sent” to “viewed” quotes.
- Perform bi-weekly audits of the completed planting work orders.
- Assist Account Coordinators in mailing tasks as needed.
- Provide top quality customer service when engaged with Cohen & Master clients, prospects or leads
- Contribute to a positive work atmosphere edition the Cohen & Master office.

**Requirements**:

- Completion of a post-secondary education program
- Minimum one year of related experience working in a similar position.
- Computer fluency (MS Office (Excel), Internet)
- Ability to multitask, prioritize, and work effectively
- Strong organizational and time management skills; multi-tasking
- Self-motivated and able to work independently or as part of a team
- Ability to communicate effectively in English, both written and oral
- Attention to detail a must

**Contact information**:
**Job Types**: Full-time, Permanent

**Salary**: From $29.00 per hour

**Benefits**:

- Company events
- Dental care
- Extended health care
- On-site gym
- Paid time off
- Vision care

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Thornhill, ON L3T 6L4: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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