Office Administrator

**PEETERS MUSHROOM FARM** is looking for a full-time dependable team member for the Office Administrator and Backup Sales Support position.

**Pay Rate: Based on experience**

**Responsibilities**:

- Refer all inquiries to the appropriate individuals, divisions, or departments.
- Greet and screen all visitors, clients and customers and maintain visitor log.
- Communicate with staff, customers, truck drivers and management as required in a positive and professional manner.
- Present a positive and professional image of the organization to all visitors, suppliers, customers, inquiries, and other interactions.
- Organize and keep office supplies stocked and place additional orders for office supplies for management.
- Schedule appointments and type forms, letters, reports, and memos as necessary.
- Required to assist in completing tasks, reports, spreadsheets, record keeping for various data regarding sales and accounting support.
- Ensure all forms and reports are completed as needed and meet required deadlines.
- Provide information to staff and/or clients as required.
- Maintain the reception area to be clean, tidy, organized and presentable.
- Prepare sales invoicing and match packing slips to appropriate invoices from previous day
- Complete and maintain customs paperwork for US orders.
- Prepare and maintain a variety of reports and logs, including but not limited to; Daily Sales Summary, Picking Summary, Truck Driver Logs, Bills of lading, Skid/CHEP pallet logs/inventory, assist with attendance record keeping and reporting and ensure proper scanning and filing of documents.
- Assemble and update fuel receipts for trucks and complete fuel tax reporting.
- Book service appointments, inspections and or repairs for all company vehicles, trucks and trailers.
- Schedule and book drivers for pick-ups and deliveries.
- Ensure Inspection Reports, Accident Reports, Month End reports, Mileage Reports, Penske Driver Trip reports are accurate and completed.
- Maintain and complete proper paperwork for sales packages.
- Communicate sales orders to department Supervisors.
- Provide assistance or other job duties as required.
- Agrees to follow and abide by all company policies.

**Education & Experience**:

- Post-secondary degree or diploma in office administration or a related field.
- Minimum two years’ experience in customer service, sales and/or related position.
- Experience and advanced knowledge in Excel, Word, PowerPoint and Outlook.
- Invoicing, Bills of lading, Customer orders and Customs paperwork experience preferred.

**Key Competencies and Requirements**:

- Able to maintain filing systems and databases.
- Excellent analytical and problem-solving skills.
- Meticulous records maintenance skills, organization and attention to detail.
- Superior telephone manners and strong interpersonal skills.
- Strong written and verbal skills to communicate with all levels of the organization and its executive team.
- Adaptability to meet changing work needs and demands.
- Knowledge of supplies, equipment, and/or services ordering, as well as inventory.
- Superior typing skills and strong knowledge of Microsoft Office products, including Excel, Word, and PowerPoint and Outlook.
- Proven ability to maintain confidentiality.
- Able to prioritize, coordinate, and manage multiple activities.
- Ability to meet deadlines.

**Job Types**: Full-time, Permanent

**Salary**: $18.00-$20.00 per hour

**Benefits**:

- Extended health care

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- DCS / DEC (preferred)

**Experience**:

- administrative assistant: 2 years (preferred)
- receptionist: 2 years (preferred)

Work Location: In person