Finance & IT Manager

6 months ago

Regina, Canada The Salvation Army Full time

The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement** The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Core Values** The Salvation Army Canada and Bermuda has four core values:
**Hope**:We give hope through the power of the gospel of Jesus Christ.
**Service**:We reach out to support others without discrimination.
**Dignity**: We respect and value each other, recognizing everyone’s worth.
**Stewardship**:We responsibly manage the resources entrusted to us.

Position Purpose Summary:
This position is part of the Management Team at Regina Waterston Ministries. The incumbent is responsible for the Finance and Information Technology activities of the ministry unit with a particular focus on business/financial management and administration. They will also provide Information Technology support for the ministry unit. The incumbent works within and supports the mission of The Salvation Army in Canada & Bermuda.

This is a permanent full time position.

**KEY RESPONSIBILITIES**:

- Strategic initiatives_
- Participates in the establishment of the Ministry Unit strategic plan; consults with stakeholders on various issues concerning the ministry unit
- Participates in the Accreditation process
- Responds to complex business/financial inquiries both internal and external to the organization
- Provides direction, advice and guidance to the management team on business and financial matters
- Business reviewing_
- Reviews, approves, & analyzes financial statements and financial results; drafts and/or approves journal entries into the financial system of the ministry unit; prepares and/or approves various account reconciliations including the bank and various sub-ledger reconciliations
- Prepares and reviews budget(s) for presentation to the management team of the ministry unit; monitors actual against proposed budget on an on-going basis and takes corrective action
- Meets with departmental managers monthly to review financial reports
- Financial management_
- Ensures sufficient cash balances, and approves cash flow budget; approves government reports
- Authorizes expenditures and/or payment authority in the purchase of goods and services
- Collaborates with Assistant Executive Director on preparing and implementing of ~$5M budget
- Ensures development of a capital plan for the facility; maintains current fixed asset inventory
- Reporting_
- Assist in ensuring the financial aspects of Government contracts are followed
- Prepare reports for funders based on contract requirements
- Compiles and collates statistical, financial, and program information and submits as required for distribution to THQ, DHQ and or government ministry
- Takes a leading role in the internal and external audit processes
- Responsible for the oversight of systems relative to financial reporting including HIFIS, Business World, UltiPro, or whatever programs are in use at the time
- IT, Network & Communications Support_
- Responsible for Information Technology (IT), Network and Communications systems
- Responsible to coordinate with outside contractor for all IT work done in Regina Waterston Ministries
- Responsible to coordinate with all THQ departments in regards to TSA systems, implementation of policies and procedures and any new program launched
- Responsible to work with contractor to provide installations and upgrades to hardware including workstations, peripheral equipment, and software to assure optimal operations
- Responsible for administration and configuration of network systems
- Works with contractor to ensure that network security and remote access points are meeting all Salvation Army standards
- Maintains inventory of all computer and related equipment and their locations
- Ensures compliance of computer usage policies
- Ensures all software licenses are current and accurate
- Ensures that regular backups of data are performed and regularly tests the backups to ensure they are working, stores backups off-site; ensures all data can be recovered in the event of a disaster
- Ensures that the residential client database and other programs are functional, meet the user needs and integrate with the programs (eg. HIFIS)
- Provides support for website and other Social Media platforms
- Ensures current and future telecommunication needs of the organization are met; reviews and recommends changes and improvements to information and telecommunication systems
- Manages phone systems including staff additions/changes, troubleshooting and repair, programming feature and liaising with the service provider
- Maintains phone directory for all sites
- Coordinates employee cell phone purchases and distribution and troubleshoots cell phone issues
- Human Resources_
- Hires, orientates, trains, evaluates, recognizes, disciplines,

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