Coordinator, Facilities Operations

3 weeks ago

Brampton, Canada City of Brampton Full time

**Job Description**:
**JOB TITLE**:COORDINATOR, FACILITIES OPERATIONS

**DEPARTMENT**:PUBLIC WORKS AND ENGINEERING

**POSTING NUMBER**:105179

**NUMBER OF POSITIONS**:1

**JOB STATUS & DURATION**:Full Time Permanent

**HOURS OF WORK**:40 hour workweek / shift work / variable hours

**LOCATION**:Hybrid Model - when working onsite, you will report to the location of West Tower.

**SALARY GRADE**:5

**HIRING SALARY RANGE**:$82,748.00 - $93,092.00 per annum

**MAXIMUM OF SALARY RANGE**:$103,435.00 per annum

**JOB TYPE**:Management and Administration

**POSTING DATE**:January 3, 2023

**CLOSING DATE**:January 16, 2023

**AREA OF RESPONSIBILITY**:
Reporting to the Supervisor, Facilities Operations, provide complete facility management services including operations & maintenance and housekeeping supervision to a family of buildings and properties.
- Provides superior customer service and maintains service level agreements for Mayor’s office, Council meetings, internal and external customers, tenants, end-users and third party property management services to the Brampton Public Library Board.
- Monitors and manages maintenance agreements with tenants and end-users through lease agreements.
- Participates and makes recommendations in the preparation & monitoring of operating and capital budgets.
- Supervises & schedules with site operations staff & external vendors, for building & property systems;
- all preventative maintenance programs
- demand maintenance repairs and replacements
- caretaking and housekeeping functions
- capital project implementation
- job requests and furniture moves
- site security
- Assists with interviewing, recruiting, orientation and training of employees.
- Monitors and operates all computerized Building Automation Systems (BAS); data center environments and power systems. Troubleshoots, recommends and initiates corrective actions.
- Supervises the Mail/ Courier and Shipping/Receiving operations.
- Maintains an inventory of maintenance supplies, monitors usage and evaluates product cost effectiveness.
- Prepares reports, business cases, presentations, project budget estimates and attends Council, Committee, and other internal/external meetings and events as required.
- Regularly reviews and develops standards, processes, standard operating procedures, and practices for enhancing efficiency, effectiveness, and fostering excellence in customer service.
- Ensures employees and contractors comply with all code & legislated requirements including, but not limited to, the Occupational Health and Safety Act, Confined Space Regulations, Building Code, Fire Code, Accessibility for Ontarians with Disabilities Act and Public Health Regulations.
- Manages hazardous waste disposal as per Ministry of Environment (MOE) regulations, works with MOE on major spill controls and abatement processes.
- Assists with Ministry of Labour investigations.
- Conducts inspections with Technical Standards & Safety Authority (TSSA) and Electrical Safety Authority (ESA) on building equipment.
- Purchases goods and or services in accordance with the City’s Purchasing Policy, including the evaluation of contract bid documents.
- Monitors, documents and maintains site log books and maintenance and operations equipment needs. Recommends and arranges for maintenance services as required.
- Inspects buildings to ensure all work is completed to quality standards and identifies and reports defects.
- Ensures safety, risk management and cleanliness standards.
- Manages parking permits, keying and key distribution and card access for City properties.
- Assists in preparing Fire Safety Plans, fire drills and conducts Fire Warden training.
- Rotates on-call support for all corporate properties on weekends and holidays while maintaining a twenty-four hour, seven day a week emergency response system for building emergencies, equipment failures, occupant safety and security alarms.
- Other duties as assigned.

**EDUCATION**:

- Post-secondary degree/diploma, plus Facility/Property Management Certification in Building/Property Management Services (BOMA FMA or equivalent/ IFMA / College / Other) and PC literate
- PMP Designation would be an asset

**REQUIRED EXPERIENCE**:

- 3-5 years’ experience in Operations/Property Management Campus (indoor/outdoor),
- 2-3 years supervisory experience

**OTHER SKILLS AND ASSETS**:

- Strong knowledge and troubleshooting of HVAC Systems, Electrical and Plumbing Services, Building Automated System Controls (BAS), and Refrigeration and Aquatic Systems;
- Superior communication, interpersonal and customer service skills;
- An ability to work well in a customer-focused team environment;
- Well-developed time management and project management skills;
- Working knowledge of Workplace Safety and Insurance Act, and Occupational Health and Safety Act.
- **_
- Various tests and/or exams may be administered as part of the selection criteria._

**Alternate formats will be provided upon request.**

**Inter

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