Paralegal and Board Office Manager

7 months ago

Vancouver, Canada Flair Airlines Ltd. Full time

**Are you ready to take your career to new heights?**

**Job Title**:Paralegal and Board Office Manager

**Department**:Legal

**Location**:Calgary, AB, Edmonton, AB or Vancouver, BC

**Work Arrangement**:The Paralegal and Board Office Manager works in a hybrid environment, with the ability to work remotely or from one of the Corporate offices located in Vancouver, BC, Calgary, AB or Edmonton, AB. The Legal Assistant and Board Manager will be expected to travel on an occasional basis to support in-person meetings and occasionally work weekends and evenings, as required.

**Position Overview**:
The Paralegal and Board Office Manager will be responsible for providing efficient and effective support to the Legal Department and the Board of Directors. The Paralegal and Board Office Manager has oversight for the efficient functioning of the Legal Department and is responsible for coordinating activities related to the Board of Directors.

The Paralegal and Board Office Manager will be accountable for the following duties:
**board management**:

- ensuring the accuracy and integrity of Board and Committee meeting agendas
- assisting with the timely delivery of meeting materials to the Board
- drafting standard form resolutions
- organizing and attending all Board and Committee meetings and minuting the same
- liaising with Board Chair, Committee Chairs, directors, and senior management as needed
- maintaining up-to-date records of board members and committee composition including biographies and confidential information

**corporate records**:

- maintaining corporate records and electronic minute books including shareholder data
- liaising with external service providers to ensure the accuracy of corporate records and registrations
- planning and maintaining the annual Corporate Secretary calendar including Board and Committee meeting dates

**ad**ministration**:

- day-to-day administration of the legal department including invoicing, responding to auditor requests, preparing KYC responses, maintaining legal file systems, and other tasks and special projects as required

**Qualifications & Requirements**:

- **
Education**:

- A paralegal diploma is considered an asset
- CORES (Level II) certification is preferred
- **
Experience**:

- A minimum of 5 years of experience in private practice or in-house or a combination thereof with preference given to those with direct experience supporting the Corporate Secretarial function
- **
Skills and Abilities**:

- Proficient in Microsoft Office, Adobe, and Board Portals
- **
Competencies**:
Flair team members exhibit common competencies which contribute to individual, team and company success. This includes:

- the ability to lead as a Flair teammate by being collaborative and modelling our values.
- the ability to maintain diverse relationships with peers and other stakeholders.
- the ability to deliver results with impact and striving to always improve.
- Strong interpersonal skills with the ability to build effective working relationships with internal and external stakeholders
- Superior verbal and written communication, organizational and interpersonal skills
- Ability to be extremely effective independently
- High level of professionalism; ability to handle confidential information with discretion
- A high level of accuracy, attention to detail, and time management skills;
- Flexible and committed team player who is client service oriented, with the ability to multi-task and prioritize while preserving composure
- Energetic, self-directed, and self-motivated
- **
Requirements**:

- Clear criminal record check and satisfactory references
- Must be legally eligible to work in Canada without restriction

**Why Join Flair Airlines**:
At Flair Airlines, we value our employees and provide a supportive and collaborative work environment that offers opportunities for growth and professional achievement. Additionally, we offer a comprehensive benefits package, **effective on your first day of employment**, which includes:

- Competitive compensation package including medical and dental benefits, both short and long-term disability coverage, life insurance, dependent life insurance, and an employee & family assistance program.
- Pension plan with matched contributions.
- Individualized performance bonuses based on achievements.
- Attractive referral incentive program.
- Access to our staff travel program, allowing employees and their travel companions unlimited travel access across the Flair network.

**How to Apply**:
If you’re ready to embark on this exciting journey with Flair Airlines, please submit your resume through the job posting and answer a few questions about your experience and suitability for the role.

We look forward to the possibility of welcoming you on board

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