Events and Communications Coordinator

2 months ago

Vancouver, Canada C3 Alliance Full time

**Company**: C3 Alliance

**Location**: Vancouver, BC

**Job Type**: Full-time

**Benefits**: Benefits package available after 3 months

Reports to the Director of Events and Communications Manager

**About Us**

C3 Alliance is a dynamic and diverse team of professionals dedicated to delivering exceptional consulting, event management, and project management services. Renowned for our creative and collaborative approach, we specialize in bridging the diverse needs and goals of Indigenous Peoples, the resource sector, government, academia, and beyond. Our expanding team is committed to fostering meaningful partnerships and driving sustainable progress, ensuring every project achieves its full potential.

**Job Summary**

C3 Alliance is seeking a highly motivated and dynamic individual with a passion for events and communications to join our team as an Events and Communications Coordinator in our Downtown Vancouver office.

As the Events and Communications Coordinator at C3 Alliance, you will play a key role in supporting the planning and execution of various events within the BC Natural Resources industry. You’ll collaborate closely with the Director of Events and Communications Manager to ensure seamless event management, from initial planning to post-event activities. Your responsibilities will include crafting engaging marketing content for e-newsletters, social media, and print materials, as well as managing speaker and sponsor relationships. Additionally, you will oversee website updates and utilize virtual event software, all while enhancing the C3 Alliance brand through effective communication strategies and stakeholder engagement.

Join us and be part of an inspiring and supportive environment where you can make a tangible impact and contribute to our company vision of ‘building connections and strengthening communities’.

**Key Responsibilities**

Event Coordination:

- Assist the Director of Events and the events team in the planning, execution, on-site management, and post-event wrap up for various events within the BC Natural Resources industry.
- Provide support to event speakers, sponsors, exhibitors, and delegates.
- Set-up and manage virtual event software.

Communications Management:

- Support the Communications Manager in executing conference communications plans.
- Draft marketing and outreach content for multiple events including e-newsletters, social media posts, print materials, and hardcopy mailouts.
- Work with external graphic designers and print companies to design and coordinate conference print materials and signage.
- Oversee website management and perform regular updates.
- Collaborate with the Communications Manager to develop and enhance C3 Alliance's branding and communications strategies aimed at increasing brand awareness

Administrative Support:

- Prepare outgoing letters, packages, and mail merges as requested in a timely manner.
- Maintaining excel trackers for programs, speakers, and sponsorships.
- Updating contact mailing lists and tracking incoming sponsorship and tradeshow requests.
- Assisting with monitoring and tracking project tasks and deadlines.
- Collect and compile feedback forms and other data as needed.
- Assists with organizing and maintaining physical and digital files.

**Qualifications**
- 1+ year experience in event planning or communications coordination (required).
- 3+ years experience in customer service.
- Strong English written and oral communications skills.
- Excellent organizational skills and attention to detail, with an ability to manage multiple projects simultaneously.
- Analysis and problem-solving skills.
- Experience in digital marketing tools and platforms such as Hootsuite, Mailchimp, GoDaddy, cPanel, WordPress, Adnet, and Squarespace is a key advantage.
- Proficiency in Microsoft Word and Excel.
- Ability to demonstrate accuracy and attention to detail.
- Ability to work independently and anticipate the needs of the team.

**Salary**:

- Commensurate with experience.

**Schedule**:

- Full-Time in office position.
- Monday to Friday - 40hrs per week.
- Some travel and work may be required outside of the hours listed above for conferences.

**Benefits**:

- Competitive salary
- Extended health insurance
- Enhanced health and wellness benefits program
- RRSP matching program
- Professional development opportunities
- Competitive paid vacation and time off

**How to Apply**:
Pay: $55,000.00-$60,000.00 per year

**Benefits**:

- Extended health care
- Paid time off
- RRSP match

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

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