Construction Site Administrator

6 months ago

Brantford, Canada Lindvest Properties Limited Full time

The Construction Site Administrator oversees daily administrative duties including: maintaining all documentation in their allocated destination (i.e. uploading and updating Newstar) and building a rapport with purchasers, trades and site inspectors. Personal accountability, time management and strong organization skills are an asset.

**Key Accountabilities**

**Organize site files**:

- Issue Variance Purchase Orders based on Site Superintendent / Finishing Superintendent’s recommendations.
- Organize and maintain all on site files including but not limited to: trades, purchaser, safety and building department.
- Greet purchasers prior to frame walks.
- Assist with the duties as stated above for other job sites as deemed necessary by the Site Supervisor.
- Duties will expand on the requirements of each job site

**Health and Safety**:

- Adhere to established safe working procedures and wear the proper safety equipment at all times
- Adhere to safety guidelines and maintain a clean and organized work environment.
- Assist Site Superintendent with any safety trainings

**Scheduling**:

- Assist in maintaining Newstar schedule as directed by Site Superintendent / Finishing Superintendent.
- Assist in scheduling and completion of deficiencies noted on Pre-Delivery Inspections
- Scheduling all trades in compliance with the project at hand.

**Updating and maintaining customer files in system**:

- Take notes from on site Tool-Box Talks
- Maintaining and updating Newstar for the development on hand.

**Assist with site inspections**
- Calling for inspections.
- Conduct inspections with building Inspector as supervised by Site Superintendent.
- Conduct Safety Checks as requested by Site Superintendent.
- Participate in Site Safety Walks with Safety Consultant.

**Support Site Superintendent / Finishing Superintendent with daily administrative duties including but not limited to**:

- Providing information and related materials to trades / suppliers
- Duties will expand on the requirements of each job site.

**Key Technical Skills or Experience Required**
- 1 to 2 years administrative experience
- High School Diploma, graduate certificate in construction management, or graduate certificate from a recognized Ontario trade skills education system.
- Knowledge of new home construction and timelines an asset
- Previous Customer Service experience ideal
- Proficiency in MS Office (Outlook, Word and Excel)
- Previous use of NewStar, BuildPro an asset

**Personal Skills Needed**
- **Time and Priority Management** - Prioritizing and completing tasks in order to deliver desired outcomes within allotted time frames
- **Teamwork** - Cooperating with others to meet objective
- **Interpersonal Skills** - Effectively communicating, building rapport and relating well to all kinds of people
- **Personal Accountability**:

- Being answerable for personal actions.
- **Continuous Learning** -Taking initiative to regularly learn new concepts, technologies and/or methods.
- **Planning and Organizing** - Establishing courses of action to ensure that work is completed effectively.
- **Flexibility** - Readily modifying, responding and adapting to change with mínimal resistance.

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Paid time off
- RRSP match
- Vision care

**Education**:

- Secondary School (preferred)

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person

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