Studio Coordinator

4 weeks ago

Vancouver, Canada hcma Architecture and Design Full time

**Are you driven by impact? **We are **hcma**, an interdisciplinary design firm driven by the desire to create happier, healthier, more connected communities. We are looking for a Studio Coordinator who greets the challenges of the day with a smile on their face, a swift multi-tasker with the willingness and attitude to conquer any task to keep the firm’s internal operations running smoothly across our three offices - Vancouver, Victoria, and Edmonton.

(Note: this is an in-person Vancouver based position)

**What you will do**:

- Act as front-of-house superhero - welcoming and directing guests, accepting deliveries, and handling incoming calls/mail
- Administrative support including calendar management, booking travel, and communicating office related updates firm-wide
- Liaise with building management to report maintenance issues
- Maintain office resources and supplies
- General office upkeep and organization
- Managing logistics for a variety of in-house meetings
- Assist with planning and organization of company and staff events
- Provide digital support across offices, acting as first line of defense for technical issues and trouble shooting with our IT provider, assisting with AV set up and tracking inventory of technical equipment
- Working closely with HR to assist with employee onboarding, including tech and workstation set up, welcome packages and office orientation

**What you will bring**:

- Experience providing administrative support to a creative and fast paced team
- The confidence to exercise good judgement in a variety of situations
- Excellent interpersonal and communication skills, both verbally and written
- Ability to work independently with the initiative to problem solve and make things better for the team
- Critical thinking skills
- Technical savvy and proficiency with a wide range of tools, and programs
- A high level of organization
- The ability to maintain a realistic balance among multiple priorities
- A positive, can-do attitude

If this opportunity excites you and you would like to learn more, please reach out. We’d love to see your resume, and more importantly, know more about you - what are you passionate about and why **hcma** might be right for you.

We appreciate your interest and thank you for taking the time to consider this opportunity. We will be in touch with individuals selected for an interview.

**Job Types**: Full-time, Permanent

**Salary**: From $25.00 per hour

**Benefits**:

- Casual dress
- Company events
- Dental care
- Employee assistance program
- Extended health care
- Flexible schedule
- Life insurance
- Paid time off
- Vision care
- Work from home

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

Ability to commute/relocate:

- Vancouver, BC: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

Work Location: One location

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