Executive Assistant, International Programs

1 month ago

Vancouver, Canada Destination Canada Full time

**Job Brief**:
Destination Canada is looking for an Executive Assistant, International Programs & Global Marketing Insights and Analytics to join our team in Vancouver.

**Job Grade & Compensation**: DC-03 $58,328 - $72,910 (CAD) + Pay for Performance

**Language Requirement**: English Essential/Anglais essentiel

**Security Clearance Level **:Enhanced

**Employment Status**: Indeterminate

**End Date (Term Roles)**:
**The world needs more Canada.**

Destination Canada is looking for an **Executive Assistant, International Programs & Global Marketing Insights and Analytics** to join our Vancouver team as we inspire travellers to explore Canada.

The individual provides advice and guidance to managers and employees of the units on processes, procedures and administrative requirements and coordinates the processing of requirements through internal or external service providers. They act as a liaison with Destination Canada’s in-market teams, internal departments as well as various contracted agencies and suppliers.

Destination Canada strives to be an agile organization that responds to a fast-paced industry. The individual will require the skills and personal attributes to support this goal.

Join us and share your love for Canada and your glowing heart with the world.

**DUTIES**:The Executive Assistant, International Programs & Global Marketing Insights and Analytics provides pro-active support to the VP and ED by managing calendars, organizing internal and external meetings, managing all travels and expenses and support in managing the unit’s budget, in collaboration with the Financial Officer.

The individual also takes and writes minutes of meetings; drafts, edits and coordinates the preparation of reports, correspondence, briefings, presentation submissions and planning documents; tracks budgetary information; and responds to written and telephone requests for information.

**Essential Qualifications**

**EDUCATION**: Degree or certificate from a recognized institute in administrative support or an acceptable combination of education, training and experience.
- Minimum 2 years’ experience in providing executive, administrative, financial and project support services.
- Experience in managing multiple initiatives/activities simultaneously.
- Experience in preparing and editing information products, presentations and reports.
- Experience in monitoring and tracking a project budget such as conducting variances, processing invoices and contracts.
- Significant experience in using Microsoft Office Suite at an advanced level (including Outlook, Word, Excel and PowerPoint).

**KNOWLEDGE**:

- Knowledge of administrative directives, guidelines and procedures.
- Knowledge and experience in project coordination and planning
- Knowledge of practices and procedures for the format and routing of documents and the organization of meetings and related venues
- Travel and hospitality directives and guidelines and general contracting guidelines.
- Knowledge of practices used in records management and maintaining filing systems.

**ABILITIES**:

- Detail-oriented with highly developed follow-up skills.
- Proactive and results-oriented.
- Solid organizational and multi-tasking skills and ability to remain efficient and supportive in a fast-paced environment.
- High level of interpersonal and networking skills.
- Excellent computer and presentation software skills.
- Strong problem solving techniques.
- Excellent verbal, listening and written communication skills.

**PERSONAL SUITABILITY**:Effective interpersonal relationships; creativity; judgment; results-oriented; discretion; confidentiality; diplomacy; detail-oriented.

Please note that Destination Canada will not be providing relocation assistance.

Please review our Frequently Asked Questions if you are looking for any other information.

Destination Canada’s mission is to influence supply and build demand for the benefit of locals, communities and visitors through leading research, alignment with public and private sectors, and marketing Canada nationally and abroad.

Destination Canada is a Crown corporation wholly owned by the Government of Canada and formed under the Canadian Tourism Commission Act. We thrive on teamwork across the country and around the world, connecting and collaborating across multiple industries and government levels to promote Canada as a premier four-season destination. The world is our playing field. It is a highly competitive one and, by pulling together, we strive to create unique and rewarding experiences for our staff, while ensuring our guests, our industry, and the communities in which we operate benefit through tourism.

**At Destination Canada, we believe that people who think like us, and people who don't, make the best teammates.**

We believe that Canada's diversity, its greatest asset, is also what touches travellers' hearts most deeply. To that end, we are committed to inclusive leadership within our workforce, workp

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