Payroll Specialist

3 months ago

Orillia, Canada eCapital Full time

As the **Payroll Specialist** you will be responsible for preparing, coordinating, and processing of bi-weekly and semi-monthly payroll, and monthly, quarterly, and annual incentive payrolls for multiple entities—representing 350+ employees.

The following is a list of responsibilities and essential functions, which must be completed to be successful in this role:
**PAYROLL**:

- Ensuring accuracy of time sheets, earnings, benefits, deductions, garnishments, and tax calculations.
- Administration of 401k and RRSP deductions.
- Maintaining knowledge of provincial, state, and federal laws and ensuring compliance.
- Review payroll pre-processing reports prior to transmission to ensure accuracy of all information and follow-ups on and resolve discrepancies promptly.
- Prepare payroll and benefits journal entries for approval and posting
- Implementing improvements to processes to increase efficiency.
- Providing timely, high-quality customer service to our employees.
- Working closely with other departments and groups to resolve issues and exceed service expectations.
- Building and maintaining close coordination with Human Resources to ensure proper flow and maintenance of employee data.
- Maintaining a high degree of professionalism and integrity, while demonstrating strict confidentiality and maturity.
- Assisting with audits for payroll, retirement plan and workers’ compensation.
- Demonstrating a desire to continuously learn; increasing your knowledge of payroll law and ADP software, etc.

**ACCOUNTING**:

- Preparing payroll general ledger entries and month-end accruals using ADPs G/L interface.
- Completing regular reporting and analyzing payroll variances to provide insight and ensure accurate financial statements as it relates to employee data.
- Assisting the accounting team with daily treasury and reporting needs.
- Assist with month-end close relating to payroll accounts, including journal entries, reconciliations, and fluctuation analysis.
- Assist team with non-payroll accounting as time permits.

**Qualifications**:
To be considered, you will have the following basic qualifications:

- Payroll Compliance Professional (PCP), Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC).
- Minimum of 3 years’ experience with all payroll functions.
- Daily use of and Intermediate Microsoft Excel skills required.
- Strong knowledge of Multi-State and provincial payroll tax laws and related federal reporting requirements.

To be at the top of our list, you will also have the following preferred qualifications:

- Experience with ADP Workforce Now preferred.
- Experience with accounting software Sage is preferred.
- Bachelor’s degree in Accounting, Finance, Business Administration, or similar discipline preferred.

**Knowledge, Skills, and Abilities**:

- Ability to demonstrate integrity, professionalism, strong work ethic, and willingness to learn.
- Skilled at managing multiple priorities in a fast-paced, team-oriented environment.
- Skilled at using strong organizational skills with a high-level of attention to detail; able to multi-task effectively.
- Ability to perform within deadlines, with or without direct supervision.
- Ability to work independently while communicating and coordinating effectively.
- Excellent analytical/problem solving skills, written/verbal communication skills, and interpersonal skills.

**We Bring**:

- Salary Range of $50,000-$62,000 Annually
- Annual Bonus Incentives
- Vacation & Sick Time
- Health, Dental, and Life Benefits
- RRSP Matching
- Abundant professional development opportunities at a growing and thriving Fintech company

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