Junior Payroll Specialist

5 months ago

Orillia, Canada eCapital Full time

**About Us**:
We are on a mission to provide innovative working capital solutions to small and medium size businesses throughout the United States, Canada, and the United Kingdom. A steady cash flow can change the course of a business and help a company define its future, promote growth, and impact the bottom line As a leading provider of innovative funding solutions for small to medium sized businesses, we are one of the fastest growing companies in the industry. Through our Commercial Finance, Freight Factoring and ABL divisions, eCapital offers capital solutions to 80+ industries. We truly love to help our clients grow and this is a position where you can grow too

**The Opportunity**:
As the Junior Payroll Specialist, you will be responsible for preparing and processing bi-weekly and semi-monthly payroll, and monthly, quarterly, and annual incentive payrolls for multiple entities—representing 350+ employees.

The following is a list of responsibilities and essential functions, which must be completed to be successful in this role:
**PAYROLL**:

- Ensuring accuracy of time sheets, earnings, benefits, deductions, garnishments, and tax calculations.
- Administration of 401k and RRSP deductions.
- Ensuring compliance with provincial, state, and federal laws.
- Prepare payroll pre-processing reports prior to transmission to ensure accuracy of all information and follow-ups on and resolve discrepancies promptly.
- Prepare payroll and benefits journal entries for approval and posting.
- Providing timely, high-quality customer service to our employees.
- Working closely with other departments and groups to resolve issues and exceed service expectations.
- Building and maintaining close coordination with Human Resources to ensure proper flow and maintenance of employee data.
- Maintaining a high degree of professionalism and integrity, while demonstrating strict confidentiality and maturity.
- Assisting with audits for payroll, retirement plan and workers’ compensation.
- Demonstrating a desire to continuously learn; increasing your knowledge of payroll law and ADP software, etc.

**ACCOUNTING**:

- Preparing payroll general ledger entries and month-end accruals using ADPs G/L interface.
- Completing regular reporting and analyzing payroll variances to provide insight and ensure accurate financial statements as it relates to employee data.
- Assisting the accounting team with daily treasury and reporting needs.
- Assist with month-end close relating to payroll accounts, including journal entries, reconciliations, and fluctuation analysis.
- Assist team with non-payroll accounting as time permits.

**Qualifications**:
To be considered, you will have the following basic qualifications:

- Minimum of 1 year of experience with payroll functions.
- Degree or Diploma in Accounting, Finance, Business Administration, or similar discipline preferred.
- Daily use of and Intermediate Microsoft Excel skills required.
- Basic knowledge of provincial, state, and federal laws regarding payroll, with a desire to learn.

To be at the top of our list, you will also have the following preferred qualifications:

- Payroll Compliance Professional (PCP), Certified Payroll Professional (CPP), or Fundamental Payroll Certification (FPC).
- Experience with ADP Workforce Now.
- Experience with accounting software.

**Knowledge, Skills, and Abilities**:

- Ability to demonstrate integrity, professionalism, strong work ethic, and willingness to learn.
- Skilled at managing multiple priorities in a fast-paced, team-oriented environment.
- Skilled at using strong organizational skills with a high-level of attention to detail; able to multi-task effectively.
- Ability to perform within deadlines, with or without direct supervision.
- Ability to work independently while communicating and coordinating effectively.
- Excellent analytical/problem solving skills, written/verbal communication skills, and interpersonal skills.

**We Bring**:

- Salary Range of $50,000-$60,000 Annually
- Annual Bonus Incentives
- Vacation & Sick Time
- Health, Dental, and Life Benefits
- RRSP Matching
- Abundant professional development opportunities at a growing and thriving Fintech company

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