Event Producer

4 weeks ago

Montréal, Canada Sun Life Full time

You are as unique as your background, experience and point of view. Here, you’ll be encouraged, empowered and challenged to be your best self. You'll work with dynamic colleagues - experts in their fields - who are eager to share their knowledge with you. Your leaders will inspire and help you reach your potential and soar to new heights. Every day, you'll have new and exciting opportunities to make life brighter for our Clients - who are at the heart of everything we do. Discover how you can make a difference in the lives of individuals, families and communities around the world.

The Event Producer leads an impressive slate of in-person, virtual and hybrid events, providing expert knowledge to meet corporate objectives, quality standards and business goals. A creative solutions expert, the Event Producer ensures the superb delivery of program components and event logistics. The Event Producer takes a hands-on lead role producing signature events for a range of business partners, and guides team members to collaborate with stakeholders, team members and vendors. The Event Producer works closely with the Broadcast, Production, AV Services and Multimedia teams in the efficient and effective delivery of Sun Life’s goals.

As a resource for business partners across Sun Life, the Broadcast and Event Services team provides event management, production, broadcast, AV and multimedia services for a robust portfolio of corporate experiences. Reporting to the Senior Manager, Event Producing, Broadcast and Event Services, the Event Producer is a leading member of the BES producing team.

**What will you do?**
- For assigned events, responsible for all aspects of event and project management for conferences, multi-day meetings, town halls, receptions, and incentive travel, including advising and detailing event itineraries, show flows, rehearsals, programming/entertainment, event website and attendee platform management, budgets/expenses, content/presentation coordination, service/vendor/supplier contracts, attendee registration/communications, translation services, travel, gifting, food and beverage management, staffing and safety planning and post-event reporting
- Lead the hands-on planning and execution of high-complexity events, including online and/or on-site event delivery, directing teams and talent to ensure the seamless execution of the event agenda, including show calling and floor managing in collaboration with broadcast and production teams
- In support of business partners, advise on business agendas to inspire, connect and engage attendees; leverage industry networks to recommend external speakers and creative talent who can help drive business results through engaging presentations and experiences. Incorporate innovative ways to involve and interact with our audiences, cultivating memorable and enduring experiences
- Managing, contracting all event vendors according to Sun Life guidelines, including destination management companies, venues, translation companies, keynote speakers, promotional items and spousal/family programs. Research and recommending new vendors and services to offer as recommended partners
- Ensuring the proper administration of event expenses and billing including approval and forecasting processes for events; identify opportunities for savings. Processing payment requests, purchase orders, chargebacks and reconciliation and reporting for all event related costs is properly completed by team members
- Adhere to company policies and industry best practices for the event planning processes, pre, during and post-events

**What you need to succeed?**
- You have 5+ years of advanced expertise in a broadcast and event environment, producing exceptional experiences for online and in-person corporate audiences. You’re a well-accomplished broadcast and event professional, with an inspiring track record of using a wide range of media, platforms and venues, regularly working in close collaboration with production, technical and multimedia teams
- You’re determined to be an inspiring and motivating team leader, with experience managing teams to deliver high quality work
- You regularly show initiative and drive, as a self-starter you’re confident in your abilities and decision-making
- You have a passion for developing and executing creative and innovative experiences, with your finger on the pulse of the latest trends and techniques
- You can see the big picture, and you’re often one step ahead of your partners and team members seeing solutions as issues emerge
- You have an excellent track record in fast paced, deadline driven, high-volume and live production environments
- You have advanced technological abilities including Excel and expertise in the MS Office Suite, and the ability to adapt to learn a wide range of databases/CRM systems, graphics, websites tools and web platforms
- You’ve got past budget management, with solid experiences tracking expenses and reconciliation
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