Payroll/finance Lead 1.0 Fte

3 weeks ago

Pembroke, Canada Renfrew County Catholic District School Board Full time

**Permanent Finance and Payroll Lead***

**LOCATION**:
Administration Office, Pembroke

**STATUS**:
**Permanent **- 1.0 FTE - (12-mth)

**HOURS**:
35 hours per week

**START DATE**:
Immediately

**SALARY RANGE**:
Under Review

**UNION AFFILIATION**:
Non-Union

**JOB SUMMARY**:Under the direction and supervision of the Superintendent of Business Services and Payroll Officer and working directly with Human Resources, Plant Services, Transportation and School Administration, the Payroll/Finance Lead will process payroll, code and verify employee expense claims and prepare invoices for the Renfrew County Catholic District School Board. In addition, the Payroll/Finance Lead will support integration activities, change management and payroll projects as directed by the Superintendent, with a focus on automating processes.

***

**RESPONSIBILITIES**:

- Collection and submission of payroll information to a payroll service provider;
- Administering bi-weekly and/or monthly payroll for employees in multiple unions;
- Processing and supervising the payroll function and long-term disability claims for several employee groups;
- Assisting with the assignment of general ledger accounts for absence reporting;
- Reconciling payroll payments to associated general ledger accounts, preparing journal entries and inputting into accounting system;
- Coordinating payroll year-end practices, documentation, and general ledger reconciliation, including T4 preparation and system configuration and updates;
- Assisting in the preparation of payroll budgets and any necessary research;
- Accurately and efficiently calculating earnings and related deductions;
- Completing payroll reports, including ROEs, government remittances, EI requests etc.;
- Ensuring compliance with board policies and all regulatory and contractual obligations;
- Assisting with the implementation of electronic processing of payroll;
- Ensuring projects meet objectives on time;
- Dealing with all aspects of the Ontario Teachers’ Pension Plan (OTPP) and Ontario Municipal Employees Retirement System (OMERS);
- Providing clear and timely communication to all employees regarding payroll policies and procedures, updates and deadlines;
- Providing backup support for the Payroll Officer;
- Code employee expense claims and certify for accuracy and completeness;
- Prepare invoices to various agencies;
- Other related duties.

**QUALIFICATIONS**:

- Post-secondary diploma or degree in an accounting or business field combined with Payroll Compliance Practitioner Certification or equivalent, or working towards PCP Certification;
- Minimum of 3 to 5 years of payroll experience, preferably in the education sector or in a unionized environment;
- Knowledge of Ontario Teachers’ Pension Plan and Ontario Municipal Employees Retirement System is an asset;
- Experience in computerized payroll systems, HRIS databases and accounting systems;
- Proficient knowledge of payroll, accounting and budgeting procedures and practices;
- Ability to make procedural decisions and judgments involving sensitive confidential issues under stressful conditions;
- Proven ability to successfully manage projects and timelines with little supervision;
- Knowledge of legislation as it relates to payroll responsibilities;
- Superior organizational, mathematical, analytical and research skills; interpersonal, communication, leadership and time management skills;
- Ability to work under stringent deadlines and handle multiple priorities;
- Be a self-motivated team player capable of accomplishing tasks with limited supervision;
- Strong attention to detail and accuracy combined with a proven ability to multi-task;
- Experience with large-scale organizational change efforts, with a focus on automating processes;
- Effective leadership skills;
- Excellent written and oral communication skills.

**CLOSING**:
***All interested applicants are invited to submit an updated resume including details of qualifications, experience and professional references.
** TO NOTE**:

- Applications sent directly to the schools or to Human Resources will NOT be considered.
- It is imperative that all **NEW** **applicants to the Board submit an **ORIGINAL **current, satisfactory **Vulnerable Screening Criminal Background** **Check **prior to commencement of employment.****:
RCCDSB- Is committed to barrier-free selection processes and therefore if contacted for this position or testing, you should advise the HR Department in a timely fashion of the accommodation measures required to enable you to be assessed in a fair and equitable manner.

Bob Schreader

Mark Searson

Chairperson

Director of Education

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