Project Coordinator

1 month ago

London, Canada Western University Full time

**Classification & Regular Hours**:
Hours per Week: 35

Salary Grade: 16

**About Western**:
Considered Canada's most beautiful University, Western's main campus spans 400 acres of Gothic-style buildings mixed with modern LEED-certified capital structures providing an idyllic environment for our community of scholars. The university is located in London, Canada, a safe, vibrant and welcoming community of more than 350,000 people serving as a regional medical and industrial hub for southwestern Ontario.

**About Us**:
The Department of Facilities Development & Engineering (FDE) assumes the key accountabilities in planning, development and construction of all buildings, infrastructure and sites.

**Responsibilities**:
The Project Coordinator (Construction Specialist) will be accountable to work closely with internal and external stakeholders on a variety of facilities construction and renovation project, providing expertise in all areas of project execution, control and successful delivery. The Project Coordinator will manage the creation of project plans for each project, and will ensure the achievement of project outcomes within the established timelines and budgetary constraints. The role will define deliverables, metrics, identify resource requirements, manage project roles, meet training needs and provide customer satisfaction and reporting to ensure the quality of project deliverables. The Project Coordinator will also lead the tendering process for these projects including the issuance of consultant agreements, construction contracts, purchase requisitions, work orders and invoice approvals. In addition, the role will prepare and present updates to key groups throughout project lifecycles, and support the development and delivery of key university communications related to the project implementation.

**Qualifications**:

- Education:
- Diploma in Engineering, Architectural Technology, or Interior Design (equivalent combination of relevant education and experience may also be considered)
- Bachelor’s and/or Master’s degree in Engineering, Architecture, Interior Design, or relevant discipline preferred
- Project Management Professional (PMP) Certification an asset

**Experience**:
- 5 years of project management experience in construction or renovation, successfully managing small to medium-sized projects
- Experience in a large, complex, institutional environment preferred

Knowledge, Skills & Abilities:
- Thorough knowledge of Ontario Building Code, Ontario Occupational Health and Safety Act, guidelines and regulations
- Project management skills to align projects with strategic goals and operational objectives, ensure team roles are clear, milestones are communicated and deadlines are met
- Organizational skills to manage multiple activities/projects
- In-depth knowledge of techniques for planning, managing and coordinating projects that involve a variety of stakeholders
- Ability to handle diverse situations, multiple and complex projects and rapidly changing priorities
- Ability to establish effective routines for excellent communication with all members of the team to maximize productivity
- Communication skills with the ability to converse with, write reports for, and deliver presentations to all levels of the organization
- Professional manner, tact, diplomacy, sensitivity and discretion in dealing with various stakeholders and colleagues, including solid negotiation, facilitation and conflict resolution skills
- Sound judgment and decision making ability with a willingness to employ a consultative and collaborative approach to addressing issues and making decisions
- Strong business acumen with an ability to influence, motivate and inspire with or without positional authority
- Critical thinking and discernment to assess and scope areas for improvement and an ability to offer creative solutions.
- Strong customer service skills to understand customer needs and expectations and provide excellent customer service directly and indirectly to meet or exceed expectations
- Self-driven, independent thinker who is highly motivated and possesses an intrinsic passion for quality
- Demonstrated commitment to ongoing learning and professional development

**Background Checks**:
Please note, successful applicants may be required to produce current record check(s) (e.g. vulnerable sector, criminal record and police information) from a police service prior to commencing employment.

**Western Values Diversity**:
**Please Note**:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.

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