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Financial Controller
3 months ago
We are looking for an experienced and skilled Financial Controller with a passion for digital marketing to join our dynamic team
As a Financial Controller responsibilities include, but not limited to, overseeing the successful processing of financial operations of the Agency, guiding and developing financial planning, budget management, policy compliance, and internal controls.
Candybox Marketing is an award-winning full-service digital marketing agency with studios in Oakville, Ontario and Halifax, Nova Scotia. We have been recognized as one of Canada’s Fastest Growing Companies 3 years in a row and have been listed on the Great Places to Work list for 2023. We are a team of innovative marketers looking to make the web sweet
RESPONSIBILITIES
General Key Actions
- Oversee the successful processing of financial operations of the Agency
- Guide and develop financial planning, budget management, policy compliance, and internal controls
- Collaborate with our Accounts Receivable Administrator for daily management of Freshbooks and QuickBooks
- Complete accurate and timely month end close including reconciliations, P&L, Balance Sheet and Marginal Contribution Report
- Manage and forecast cash flow in conjunction with maintaining rolling forecast and liaising with the CEO and COO
- Prepare and present insightful financial reporting and analysis to CEO and COO
- Balance Sheet Analysis/Reconciliation: Monitor assets, approving asset purchases, and optimizing resource allocation
- Review commission reports and ensure marketing programs are meeting their margin goals
- Assist with other accounting and administrative duties as assigned
- Contribute to special projects with executives as required
Financial Reports and related payments
- Prepare marginal contributions report on P&L
- Update Salary and Benefits projections report monthly
- Calculate and process both Corporate Tax and HST and keep CEO and COO informed on transaction dates and amounts
- Calculate quarterly WSIB contributions and process payment
- Prepare T4’s other tax forms as needed (T2200 etc)
- Prepare year end accounting package to send to Auditors
Accounts Payable
- Ensure timely processing of vendor payments
- Pay and track
- subcontractor invoices following the double payment approval process
- all approved Professional Development fees for team members
- Pay and track all approved team member expenses
- Save and file all invoices and receipts for Quickbooks matching and end of year accounting
- Upload receipts to Quickbooks transactions
**Oversee the Accounts Receivable Administrator**:
- Oversee the Accounts Receivable Administrator, providing oversight and support as needed
- Conduct weekly and monthly meetings with our A/R Administrator to review A/R reports and processes
Payroll
- Process payroll (semi-monthly) through Collage & Payworks [Software updates and excel spreadsheet template updates]
- Prepare monthly Sales Commission spreadsheet for Darrell’s approval and process payroll at the end of each month
- Enter payroll journal entries after each pay run into Quickbooks
- Overtime - process and track approval and payments
- Benefits - process monthly billing amounts provided by GroupHealth
- Prepare ROE’s
- Track vacation in Collage and Payworks
- GRSP:
- process and manage confirmations as team members qualify
- calculate and track monthly contributions
- calculate, confirm and remit GRSP contributions each month through RBC portal
- Coordinate with CEO and COO on quarterly bonus amounts, calculate and process payroll
- Guide and develop financial planning, budget management, policy compliance, and internal controls
- Collaborate with our Accounts Receivable Administrator for daily management of Freshbooks and QuickBooks
- Complete accurate and timely month end close including reconciliations, P&L, Balance Sheet and Marginal Contribution Report
- Manage and forecast cash flow in conjunction with maintaining rolling forecast and liaising with the CEO and COO
- Prepare and present insightful financial reporting and analysis to CEO and COO
- Balance Sheet Analysis/Reconciliation: Monitor assets, approving asset purchases, and optimizing resource allocation
- Review commission reports and ensure marketing programs are meeting their margin goals
- Assist with other accounting and administrative duties as assigned
- Contribute to special projects with executives as required
**Requirements**:
- CPA accounting designation
- Minimum of 5 years of experience post designation
- Strong knowledge of accounting best practices, general ledger, journal entries, bookkeeping and internal controls
- Strong knowledge of Quickbooks an asset
- Excellent written and verbal communication skills.
- Acts with Integrity
- Self-Managed
- Accountable
- Problem Solver
- Do what you say you will do
- Consistently demonstrates positive behaviour
- Takes Initiative
- Strong Work Ethic
- Punctual
- Confidential
- Engages positively with others
- Profe
