Day Camp Administrative Coordinator

1 month ago

Markham, Canada YMCA of Greater Toronto Full time

**Hourly Rate**: $20.50 - Check out the YMCA’s total compensation package

**Location**: Day Camp Office - 120 Shields Court Markham, Ontario L3R 9T5

**Work Hours**: Part-time hours for March to May, then 37.5 hours per week Monday - Friday starting June 1 until August 30, 2024

**Employment Type**: Seasonal Contract

**Number of Vacancies**: 5

**Anticipated Start Date**: March 4, 2024

**Deadline to Apply**: December 11, 2023

**Be the Spark** Join our dynamic Day Camp team, where every day is different, and you will always be engaged with meaningful work

Day Camp Administrative Coordinators will each administratively support a number of assigned day camp locations. These coordinators will play a vital role in ensuring all paperwork is received, completed accurately, and entered into our data bases. During the summer the Administrative Coordinators will ensure all accident/incident reports, invoices, and visa reconciliations are submitted and tracked, as well as the data-entry and approval of payroll hours for their assigned region. They are also responsible for creation of attendances and camper groups, and ensuring Camp Directors are hiring to enrollment at their locations.

**In this role, you will**:

- Complete accurate and timely data entry in the Human Resources databases, inclusive of; hiring packages, police record checks, and visa reconciliation
- Complete accurate and timely entry of payroll hours into the payroll database within the assigned deadlines for each pay period, for the staff at their assigned camp locations to ensure staff are paid on time. Ensure any payroll discrepancies are sorted in a timely manner, escalating any concerns to the Day Camp Manager
- Complete weekly task of accurately sorting camper groups, medical and camper information in Excel within assigned deadlines
- Provide administrative leadership and support to Camp Directors with a minimum of weekly check-ins to support the on-site organization and collection of documents
- Work closely with Office Coordinator to track and follow up with Accident Incident report forms
- Provide support to program in warehouse/office organization when time permits
- Responsible for attending all staff trainings and meetings; arriving on time, and actively participating and contributing to the development of all camp staff
- Ensure Health & Safety procedures are being followed and maintained and contribute to the cleaning, safety and maintenance to camp sites and office
- Act as a positive role model for the campers and fellow staff through embodying the YMCA values, policies and procedures, Day Camp conditions of employment/guidelines and the Ontario Camping Association standards

**You bring**:

- Post-secondary education (or currently enrolled in) business, administration, human resources or related program preferred
- Minimum 1 year experience working in an administrative role
- Experience with YMCA Day Camps an asset
- Knowledge or experience in Microsoft Word, Excel and Outlook, ActiveNet and UKG preferred
- Demonstrated ability to work well both independently and in a team environment
- Well-developed interpersonal, and relationship building skills; ability to establish rapport
- Excellent communication skills; both verbal and written
- Must be legally entitled to work in Canada and be authorized to work full time hours (40 hours per week)
- Commitment to diversity, equity, inclusion and building a sense of belonging

**What you need to succeed**:

- Commitment to the YMCA’s Mission, Vision and Values
- Focus on the health, safety and wellbeing of all children, youth, and vulnerable people in YMCA programs including understanding legal and moral obligations related to reporting suspected child abuse to Child Protection Services
- YMCA Competencies: Accountable, Relationship-Builder, Improvement-Orientated, Team Player & Leader, Equity and Wellbeing Promoter

**Why work for the YMCA?**

The YMCA of Greater Toronto is a charity that ignites the potential in people, helping them grow, lead, and give back to their communities. We are committed to helping our employees reach their full potential and are recognized as a great place to work. We offer meaningful jobs and the opportunity to make a difference in the lives of individuals and the health of our communities. See what you can expect from the YMCA here.

Joining the Y means contributing to over 165 years of providing opportunities for people to shine through programs and services like health and fitness, licensed child care, camps, employment and immigrant services, education and training, and services for youth, families, and seniors. Learn more in our 2020-2025 strategic plan, _Ignite the Light_,_ which outlines how we are focused on boosting well-being and promoting equity across the Greater Toronto Area.

If we can make the recruitment process more accessible for you, please let us know when we reach out about a job opportunity so we can work with you to accommodate

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