Grad Admissions Coordinator, Faculty of Science
3 weeks ago
**Position Overview**
The **Graduate Science Centre** in the **Faculty of Science** is currently seeking a Full-time Temporary Relief **Grad Admissions Coordinator **for approximately 5 months.
Reporting to the Manager, Graduate Student Centre (GSC), the Graduate Admissions Coordinator is responsible for admission evaluations, coordinating a consistent admission process for admissions handled in the Graduate Science Centre, streamlining communications to prospective and newly admitted students and supporting conversion. The incumbent will deliver high quality support to prospective students during the admission process through to onboarding newly admitted graduate students. The Graduate Admissions Coordinator works in an environment that demands efficient time management, experiences a high volume of work and strict deadlines, and requires strict adherence to confidentiality. The incumbent is expected to enthusiastically support commitment to teamwork and being prepared to assist during busy periods.
**Position Description**
**Summary of Key Responsibilities** (job functions include but are not limited to):
**Admissions**:
- Ensure integrity of information is provided to prospective students and applicants
- Responsible for coordinating all communications with applicants, from admission documents to admission decision.
- Understand and curate admissions sections of the Graduate Academic Calendar and FGS regulations
- Identify applicant concerns and help find solution or connect to other resources
- Complete GPA and transcript assessment for both domestic and international universities, and English Language Proficiency scores, and other admission criteria as required.
- Serve as a resource to the program admissions committees
- Prepare and review offer letters; when applicable, facilitate supervisor and graduate program review of offer letters
- Monitor acceptance status, deferrals, enrolment status changes and acceptances
- Ensure admission requirements are satisfied for accepted applicants
**Conversion and Onboarding**:
- Develop, update and maintain information packages and welcome messages for the newly accepted students
- In collaboration with the Manager, GSC and Program Specialist develop and implement strategies and tactics to increase conversion from admitted student to registered student
- Coordinate, plan and align onboarding activities with Faculty of Graduate Studies New Student Orientation and with the support of the Marketing and Events Coordinator in the Faculty of Science
**Qualifications / Requirements**:
- Undergraduate degree required; master's degree preferred.
- At least 3-5 years progressive student affairs experience, preferably within graduate studies
- Admissions experience, and knowledge of admissions criteria and/or international education systems is an asset
- Comprehensive understanding of University's policies and procedures, and the Academic Calendar as they relate to graduate studies and/or graduate admissions is an asset; the ability to interpret policies, procedures, and regulations required
- Strong planning, time management and organizational skills, as well as effective decision-making, multitasking and problem solving ability in a deadline driven, high volume environment required
- The demonstrated ability to operate effectively within a dynamic, customer-facing, team environment is required
- Ability to think and act quickly and effectively under pressure, exercising initiative, tact, diplomacy, discretion and good judgement
- Strong computer skills including MS Office Suite (including Word, Outlook, PowerPoint, advanced Excel and Power BI) and PeopleSoft required; knowledge of related software (e.g., Electronic Document Management Systems, Qualtrics, Power BI) is an asset.
- Thorough knowledge of University policies, procedures and requirements including the Freedom of Information and Protection of Privacy Act and Canadian Anti-Spam Legislation would be an asset.
**Application Deadline**: August 9,2023
**Additional Information**
This position is part of the AUPE bargaining unit, and falls under the **_Specialist / Advisor_**_ Job Family, Phase 2_**.
To find out more about management and staff opportunities at the University of Calgary and all we have to offer, view our **Management and Staff Careers website**. For more information visit **Careers in the Faculty of Science.**
The University strongly recommends all faculty and staff are fully vaccinated against COVID-19.
**About the University of Calgary**
The University of Calgary is Canada's leading next-generation university - a living, growing and youthful institution that embraces change and opportunity with a can-do attitude. Located in the nation's most enterprising city, the university is making tremendous progress on its Eyes High journey to be recognized as one of Canada's top five research universities, grounded in innovative learning and teaching and fully integrated with the community it bot
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