Construction Contract Administrator

4 weeks ago

Vaughan, Canada Forest Contractors Ltd. Full time

**Contract Administrator**

Awarded one of Canada’s Best Managed companies, **The Forest Group** is a vertically integrated diversified group of companies offering exterior construction material supply and services within the Greater Toronto Area. Focused on asphalt paving, concrete, landscape construction and other exterior construction, Forest has provided quality solutions for over 20 years.

We are currently looking for a full time **Contract Administrator **to join our growing team

Our ideal hire would have an in-depth understanding of construction management procedures and experience in planning, scheduling, and assessing project specific needs such as materials, licenses, permits, and equipment. We are looking for a motivated self starter, who works well within a team or independently.
- **As a Contract Administrator, you will be responsible for**:_
- Review our daily schedule and liaise with field staff to match scope, production and quantities to estimates.
- Verify quantity usage to asphalt plant production reports.
- Work with Project Managers to ensure that documentation meets audit requirement including accurate sub-subcontracts, packing slips (as required), work orders, etc.
- maintain detailed daily diaries of contractor’s / site supervisors work, contract progress and inspection milestones.
- Support in negotiations of claims, variations, changes and disputes with contractors in collaboration with Project Management, Estimation Department and others as required.
- Interface with the project team, internal departments and external vendors on matters such as cost, performance, progress assessment, payments, reporting, trends, and change orders.
- Ensure approved construction materials are used and acquired from approved sources and a record is kept of such materials.
- Works closely with project managers to identify and verify information on a project when there is over or under runs in weight and or hours. Monitors status of project change orders for over/under runs.
- Report contract(s) performance on a regular basis.
- Work with project managers, engineers, clients and others to make sure that the project invoicing and progress goals are met.
- Maintain weekly meetings and communication with the Project Managers
- Work closely with Finance staff to oversee any balances owing/refunds due
- Work with other Finance staff to provide documentation and review payments
- Analyze project billings and prepares payment status reports.
- Processing progress payments, change orders, submittals, IR/CR, change directives, leading site meetings, preparation of minutes, and providing guidance to field staff in relation to construction contract documents.
- Contacting clients to answer questions about billing statements or payment plans
- Continuously looking for opportunities to increase Data Accuracy, data collected from project managers, estimators and Contract Administrators.
- Ensures jobs are billed within the appropriate time to accommodate credit department and contract requirements
- Identifying, preparing, and recording all billable activity resulting from new and existing projects and contracts within month-end time constraints
- A degree or diploma in construction management and/or civil engineering is preferred.
- PMP designation is considered an asset.
- Experience with major projects is considered an asset.
- Experience using Bid2Win (B2W) estimation software or Jonas Accounting software is considered an asset
- Basic knowledge of construction equipment & techniques, drawing & specifications, building materials and required standards applicable to the project.
- Prior (2-3 years’) work experience in a contract management role, purchasing or contracting
- Proficient in Microsoft Office (Word, Excel and PowerPoint).
- Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents. Ability to respond to common inquiries or request for changes/claims from subcontractors, management, co-workers, or clients.
- Effective communication skills
- Ability to multitask and prioritise various tasks with conflict deadlines.
- **Why join The Forest Group?**_
- We offer a competitive salary with the potential for a performance-based bonus.
- We provide a competitive benefits package including but not limited to; medical, dental, vision, and additional benefits (i.e massage, physiotherapy, etc.).
- We offer a registered retirement savings plan (RRSP) with employer matching.
- Opportunity for significant career development due to continual growth.
- A strong company culture and work life balance.
- An on-site gym.

The Forest Group is an equal opportunity employer. We welcome people of any age, culture, subculture, gender identity or expression, sexual orientation, nationality, ethnicity, race, size, mental or physical status, veteran status, religion, language, political opinion, working-style preference, family status, education, and socio-eco

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