Executive Assistant Scientific Affairs

2 weeks ago


Montréal, Canada Sandoz Full time

#1 is the position Sandoz Canada will achieve in the Bio-Generic market by 2025. The Executive Assistant will be responsible for performing general administrative operational tasks for 2 Vice-Presidents, Directors and their teams.- Create, manage and track purchase orders (PO)
- Create, manage and update vendors in supplier system
- Track and manage all invoices (PO and non-PO related)
- Document spending activities in collaboration with the respective budget owners
- Prepare all relevant meeting documentation, including meeting minutes and ensure follow-up on action items
- Coordinates with internal and external stakeholders as needed
- Support with monthly expense reports as well as any travel arrangements needed
- Updating numerous dashboards for the regulatory and scientific affairs teams

**Commitment to Diversity & Inclusion**:

- Novartis is committed to building an outstanding, inclusive work environment and diverse team’s representative of the patients and communities we serve._

**Minimum requirements**
- 3-5 years experience as an administrative assistant
- Detail oriented and speed of execution
- Ease of working with multiple software
- Sense of organization and autonomy
- Priority management and multi-tasking
- Excellent oral and written communication skills in English and French

**Division**
- SANDOZ

**Business Unit**
- COMMERCIAL OPS NA SZ

**Country**
- Canada

**Work Location**
- Montreal South Shore - Boucherville

**Company/Legal Entity**
- Sandoz Canada

**Functional Area**
- Facilities & Administration

**Job Type**
- Full Time

**Employment Type**
- Regular

**Shift Work**
- No

**Early Talent**
- No


  • Medical Goverance Lead

    14 hours ago


    Montréal, Canada Novartis Full time

    393570BR **Medical Goverance Lead - Scientific Affairs**: Canada **About the role** Location: Montreal, #LI-Hybrid About the role: We are looking for innovative, experienced and passionate communicators who want to have an impact and make a difference joining us to reimagining medicine. As a Medical Governance Lead (MGL) you will be responsible for the...


  • Montréal, Canada Lallemand Full time

    **Posting Period** From March 04, 2024 to June 30, 2024 **Country or region** Canada **Location** Montréal, Québec **Business Unit** Bio-Ingredients **Department** Research and Development **Entry date** As soon as possible **Job Status** Permanent - Full time **Minimal required work experience** An asset **Minimal education level...

  • Scientific Affairs Manager

    Found in: Jooble CA O C2 - 1 week ago


    Montréal, QC, Canada Institut Rosell-Lallemand Inc. Full time

    The main responsibilities include but are not limited to: Write (or facilitate the writing of) scientific manuscripts and technical marketing documents required by different departments; based on internal data and external publications, with a focus on supporting the scientific marketing. Coordinate projects and their priority with the Global Sales and...


  • Montréal, Canada MSP OPERATIONAL CORP Full time

    -Whether you’re looking for a career change in IT, you’re a company in need of IT support or IT personnel, let Group Access Powered by MSP Corp. be your next step to success! As one of Canada’s leading cybersecurity and information technology (IT) services companies, we have a range of services to offer to our diverse clientele, large and small. It...


  • Montréal, Canada Knight Therapeutics Inc. Full time

    **Role** This position is based in Montréal; French/English bilingualism, both written and oral, is required. **Responsibilities**: 1. Preparing quality regulatory submissions according to Health Canada standards and predefined timelines for drugs, biologics and natural health products. This includes: i. Evaluating the available data (chemistry/...


  • Montréal, Canada LEO Pharma Full time

    **Field of work**:Regulatory & Medical**Posting Date**:10-Mar-2023Role Description - The Medical Science Liaison (MSL) is a field-based position responsible for providing a variety of external and internal customers with medical and scientific information on the appropriate utilization of specific LEO products and with more general information about their...


  • Montréal, Canada LEO Pharma Full time

    **Field of work**:Regulatory & Medical**Posting Date**:26 Jun 2023**Location**: Montreal, Québec Less CMAs, Canada **Contract type**: Permanent **Job ID**: 1320Role Description - The Medical Science Liaison (MSL) is a field-based position responsible for providing a variety of external and internal customers with medical and scientific information on the...

  • Medical Advisor

    Found in: Jooble CA O C2 - 14 minutes ago


    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | Endocrinology Position Summary Theratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the...

  • Assistant to Vice-President, Legal Affairs

    Found in: Jooble CA O C2 - 1 week ago


    Montréal, QC, Canada Groupe Montpetit Full time

    Assistant to Vice-President, Legal Affairs Would you like to work with members of management, particularly the legal and compliance team? Here's a golden opportunity to join a national company. Our client is looking for a bilingual Executive Legal Assistant. A competitive salary, a wide range of benefits and excellent working conditions are...


  • Montréal, Canada Ventus Therapeutics Full time

    About us:Ventus Therapeutics is a clinical-stage biopharmaceutical company deploying leading-edge structural biology and computational chemistry tools to create novel small molecule medicines for challenging targets in immunology, inflammation, and neurology.Our proprietary drug discovery platform, ReSOLVE, gives us the ability to discover and develop...


  • Montréal, Canada Innovaderm Research Full time

    The Regulatory Project Assistant (RPA) is responsible for providing project administrative support to the the regulatory and scientific project team members (regulatory affairs, eTMF operations, medical writing, pharmacovigilance, and medical monitoring). The RPA properly manages personal timelines and workload distribution between short term and long term...

  • Scientific Software Developer

    Found in: Jooble CA C2 - 7 days ago


    Montréal, QC, Canada Ventus Therapeutics Full time

    About us:Ventus Therapeutics is a clinical-stage biopharmaceutical company deploying leading-edge structural biology and computational chemistry tools to create novel small molecule medicines for challenging targets in immunology, inflammation, and neurology.Our proprietary drug discovery platform, ReSOLVE, gives us the ability to discover and develop...

  • Scientific Software Developer

    Found in: Jooble CA O C2 - 1 week ago


    Montréal, QC, Canada Ventus Therapeutics Full time

    About us:Ventus Therapeutics is a clinical-stage biopharmaceutical company deploying leading-edge structural biology and computational chemistry tools to create novel small molecule medicines for challenging targets in immunology, inflammation, and neurology.Our proprietary drug discovery platform, ReSOLVE, gives us the ability to discover and develop...


  • Montréal, Canada Boston Scientific Corporation Full time

    **Représentant des ventes**: - Remote Eligible: Field Based- Onsite Location(s): Montreal, QC, CA**Objet** Le titulaire a pour fonction principale d’aider le directeur de la division à atteindre les buts et objectifs de la Division de l’endoscopie. Il sera en poste à Montréal et couvrira le territoire du sud du Québec. **Responsabilités** - Se...


  • Montréal, Canada Boston Scientific Corporation Full time

    **Représentant principal des ventes**: - Remote Eligible: Field Based- Onsite Location(s): Montreal, QC, CA**Objet** Le titulaire a pour fonction principale d’aider le directeur de la division à atteindre les buts et objectifs de la Division de l’endoscopie. Il sera en poste à Montréal et couvrira le territoire du sud du...

  • Medical Advisor

    Found in: Jooble CA O C2 - 14 minutes ago


    Montréal, QC, Canada Theratechnologies Inc. Full time

    Medical Advisor | Endocrinology Position Summary Theratechnologies’ is a company with a Global Medical Affairs organization that is truly unique. Medical Affairs focuses in three therapeutic areas with specific patient types in order to improve quality and length of life. Our teams focus on the metabolic health of the HIV population including the...

  • Scientific Software Developer

    Found in: Jooble CA O C2 - 1 week ago


    Montréal, QC, Canada Ventus Therapeutics Full time

    About us: Ventus Therapeutics is a clinical-stage biopharmaceutical company deploying leading-edge structural biology and computational chemistry tools to create novel small molecule medicines for challenging targets in immunology, inflammation, and neurology. Our proprietary drug discovery platform, ReSOLVE, gives us the ability to discover and develop...

  • Executive Assistant

    7 days ago


    Montréal, Canada Fairstone Full time

    Roles/Tasks & Responsibilities: - Manage and maintain executive schedules, appointments and travel arrangements - Arrange and coordinate meetings and events, including scheduling meeting rooms and equipment - Follow-up on deliverables and timelines with teams in various locations - Monitor, respond to and distribute incoming communications - Prepare, submit...

  • Executive Assistant

    3 days ago


    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world’s preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...

  • Executive Assistant

    3 days ago


    Montréal, Canada Egon Zehnder Full time

    **About Us** Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers. We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose. We believe that together we...