Assistant Administrator

2 months ago

Toronto, Canada City of Toronto Full time

**Job ID**: 44150

**Job Category**:Community & Social Services

**Division & Section**:Seniors Services & Long Term Care, LTC Regional Services

**Work Location**:Lakeshore Lodge, True Davidson Acres, Wesburn Manor and Kipling Acres

**Job Type & Duration**:3 Permanent, 1 Temporary (12 month) vacancies

**Salary**:$112,000 to $144,200

**Shift Information**: Monday to Friday, 35 hours per week

**Affiliation**: Non-Union

Qualified List will be established to fill permanent and temporary positions.

**Number of Positions Open**: 4

**Posting Period**: 31-JAN-2024 to 14-FEB-2024

The Seniors Services and Long-Term Care Division enable residents in long-term care homes to have the healthiest, most fulfilling lives possible through exceptional care and services, enabling people to live with support and age with dignity. The Division believes in the values of compassion, accountability, respect, and excellence.

If you are passionate about leading-edge senior care, the City of Toronto is hiring. CareTO is our brand for the culture change we are investing in for the City’s directly operated long-term care homes. Based on evidence-informed research, our goal is to improve the experiences of all those who live, work, and visit.

The Assistant Administrator provides effective leadership and management of the Administrative Support unit, Food and Nutrition unit, and Housekeeping and Laundry unit for the Seniors Services and Long-Term Care Homes.

**Major Responsibilities**:

- Develops, designs, and implements functional policies and programs that make major changes in overall performance of the Home's operation based on long-term needs.
- Directs and manages all activities relating to food nutrition, housekeeping and laundry.
- Leads and motivates a diverse workforce, ensures effective teamwork, provides resolution to controversial labour relations issues, ensures high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
- Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work. Authorizes and coordinates vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments, hears grievances and recommends disciplinary action, when necessary, in consultation with the Workforce Management section.
- Serves as a support and resource for the Home in matter of HR and LR management, in collaboration with the Workforce Management Team, including hiring, termination in collaboration with the Administrator and the Workforce Management Team: scheduling, payroll, labour relations, investigations, and team development.
- Review, recommends and administers the annual budget for the unit once approved by Manager, Financial Services ensures that the unit's expenditures are controlled and maintained within approved budget limitations.
- Ensures compliance with the provisions of applicable federal, provincial government legislation, the Fixing Long-Term Care Act, City of Toronto by-laws, Toronto Council decisions and Seniors Services & Long-Term Care policy directions and strategic plans relevant to areas of responsibility.
- Coordinates the Home information management systems by ensuring compliance with legislation - PHIPPA, MFIPPA and records management.
- Contributes to and supports risk management in the Home including monitoring employee relations, occupancy, revenue generation, budget preparation and controls, safety and security of the Home, public relations, customer complaints and submitting required documentation for divisional and Ministry of Long-Term Care (MOLTC) reports.
- Provides the Administrator with administrative and operational assistance in the management of the Home.
- Acts as a valued resource to the Administrator and other members of the management team providing expertise in functional areas including human resources management and labour relations, financial administration, technology, and procurement.
- Actively collaborates with other homes and corporate areas to continuously improve divisional performance.
- Leads the Home in the absence of the Administrator.
- Contributes to the continuous improvement of divisional performance through analysis and the development and implementation of sound management practices and procedures, provides program management staff with direction and guidance, processes, and tools to increase efficiencies and improve effectiveness of the services provided by this section.
- Applies strong understanding of Canadian Council of Health Services Accreditation standards to ensure the Home's plan/operation supports these for excellence in customer service and continuous quality improvement.
- Supports the Home in matters of human resources management, including hiring, termination, scheduling, payroll, labour relations, and team development.
- Supports the home’s information technology initiatives identified and approved b

  • Administrative Assistant

    2 months ago

    Toronto, Canada 247 Labs Inc Full time

    **Introduction**: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. **Responsibilities**: - Administrative Support: - Assist in the preparation of regularly scheduled reports. - Assisting in setup the employee tools. - Other administrative support as requested by the managers -...

  • Administrative Assistant

    2 months ago

    Toronto, Canada Dr Irving Isakow and Associates Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking for...

  • Administrative Assistant

    3 weeks ago

    toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done wit

  • Administrative Assistant

    1 month ago

    Toronto, Canada Sprucegrove Investment Management Ltd Full time

    **ADMINISTRATIVE ASSISTANT (18 MONTH CONTRACT)** Sprucegrove Investment Management Ltd. is a Toronto - based investment management firm with a value style, specializing in Global equities for institutional clients. At Sprucegrove, we are an inclusive and diverse team; committed to supporting our employees and helping our clients succeed! The Administrative...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada TM8 Full time

    Job description Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed. ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 -...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada TM8 Full time

    Job description Role DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a day) Flexible...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada TM8 Full time

    Job descriptionRole DescriptionThis is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time or Full Time Can be done without affecting your current job Daily payroll (US. D 150 - 220 a...

  • Administrative Assistant

    5 days ago

    Toronto, Canada Vector Institute Full time

    **JOB DESCRIPTION** **Administrative Assistant** *** The Vector Institute is seeking an energetic and detail-oriented Administrative Assistant to join the team. Reporting to the CEO’s Strategic Assistant, you will play a critical role in supporting the CEO and other senior executives in their day-to-day operations. You will be responsible for managing...

  • Administrative Assistant

    3 weeks ago

    Toronto, Canada Freelance Full time

    Role Description This is a full-time remote role for an Administrative Assistant. The Administrative Assistant will be responsible for providing administrative support and may be involved in special projects as needed.ADMINISTRATIVE ASSISTANT Part-Time/Full Time Can be done without affecting your current job Daily payroll(US. D 150 -220 a day) Flexible time,...

  • Administrative Assistant

    1 week ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    3 days ago

    Toronto, Canada Acara Solutions Full time

    **Duties**: - Greet clients and visitors with a positive, helpful attitude. - Assisting clients in finding their way around the office. - Announcing clients as necessary. - Helping maintain workplace security by issuing, checking, and collecting badges as necessary and maintaining visitor logs. - Organize catering for team meetings. - Assisting with a...

  • Administrative Assistant

    2 months ago

    Toronto, Canada Young Family and Cosmetic Dentistry Full time

    Administrative Assistant Successful, Established Company! Competitive Pay + Incentives! Fun Environment! Many Advancement Opportunities! We have an exciting opportunity for a talented Administrative Assistant! We currently have a highly trained dental team and are looking for the next great Administrative Assistant to join our team! We are only looking...

  • Administrative Assistant

    2 months ago

    Toronto, Canada 247 Labs Full time

    Introduction: We are seeking an experience, fast, detail-oriented and highly organized Administrative Assistant to join our team full-time. Responsibilities: Administrative Support: Answer admin related emails, and other correspondence.Assist in the preparation of regularly scheduled reports.Assisting in setup the employee tools.Other...

  • Administrative Assistant

    3 days ago

    Toronto, Canada St. Elizabeth Family Support Services Full time

    THE POSITION: We are currently looking for a responsible Administrative Assistant to perform a variety of administrative and clerical duties such as: - providing support to our management and employees, - assisting in daily office duties, and managing our organization’s general administrative activities. - coordinate Summer Camps and other...

  • Administrative Assistant

    1 month ago

    Toronto, Canada SMART Local 285 Full time

    '''Duties''' We are seeking an organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide support to ensure efficient operation of the office. Your role will involve a variety of administrative tasks to assist in the smooth functioning of our organization. **Responsibilities**: - Perform data...

  • Administrative Assistant

    1 week ago

    Toronto, Canada TD Bank Full time

    **TD Description** Stay current and competitive. Carve out a career for yourself. Grow with us. **Department Overview** The legendary customer experience is paramount to everything we do at TD and to achieve the same, our executives seek out and rely on exceptional administrative and executive assistance support. Our administrative and executive...