Inmate Records Clerk

1 month ago

Kenora, Canada Ministry of the Solicitor General Full time

Do you enjoy lots of variety in your work? Are you a conscientious and well-organized individual seeking the opportunity to provide essential administrative support to the justice system? If so, consider this great opportunity where you can broaden your knowledge by providing support to managing offender records.
**OPS Commitment to Diversity, Inclusion, Accessibility, and Anti-Racism**: We are committed to build a workforce that reflects the communities we serve and to promote a diverse, anti-racist, inclusive, accessible, merit-based, respectful and equitable workplace.

Visit the **OPS Anti-Racism Policy** and the **OPS Diversity and Inclusion Blueprint** pages to learn more about the OPS commitment to advance racial equity, accessibility, diversity, and inclusion in the public service.

We offer employment accommodation across the recruitment process and all aspects of employment consistent with the requirements of Ontario's **Human Rights Code**. Refer to the "How to apply" section if you require a disability-related accommodation.
**What can I expect to do in this role?**: You will:

- Receive, check and verify the accuracy of all admittance documents to ensure that offenders are legally admitted, detained and/or discharged
- Maintain up-to-date manual and electronic offender files and records and ensure documents are completed upon notification of transfer or discharge of offender
- Calculate and cross-check fines and sentences
- Contact offenders, police, court officials, family members and legal counsel to explain sentence calculations
- Maintain offender trust accounts and process offender orders, receipts and payments
- Resolve discrepancies regarding fines and inmates personal funds
- Prepare a variety of reports and forms related to offender records
- Provide information and statistical data to the courts and police as well as regional, head office and institutional managers

**How do I qualify?**:
**Specialized Knowledge and Skills**:

- You have demonstrated knowledge of manual and electronic records management systems and procedures
- You have knowledge of office practices and procedures as well as records keeping experience and working knowledge of manual and electronic filing and information systems

**Organizational and Analytical Skills**:

- You have analytical, reasoning and problem solving skills to verify accuracy of information and correct discrepancies
- You have demonstrated organizational skills to carry out clerical duties related to the admission/discharge of offenders and to assist with the maintenance of inmate filing and information systems

**Communication Skills**:

- You have effective communication and interpersonal skills to interact with inmates, staff, justice officials and the public, in a tactful and diplomatic manner

**Other Essential Skills**:

- You have demonstrated organizational skills to prioritize work and meet deadlines.
- You have accurate mathematical skills to calculate and reconcile offender sentences and fines

**Additional Information**:
**Address**:

- 1 English Permanent, 1430 River Dr, Kenora, North Region, Criminal Record and Judicial Matters Check, Credit History Check, Local Police Databases Search, PIP/NICHE/RMS

**Compensation Group**:

- Ontario Public Service Employees Union- Understanding the job ad - definitions
- **Schedule**:

- 3-7**Category**:

- Administrative and Support Services**Posted on**:

- Friday, December 6, 2024**Note**:
Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Corporate Talent Programs Branch, Talent and Leadership Division to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.

A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individual's employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
- T-CL-223904/24

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