Program Coordinator
3 weeks ago
**Job Title**: Program Coordinator - Refugee Readiness Team
**Status**: Temporary, Full-Time
**Schedule**: Monday - Friday
**Hours**: 35 hrs/week
**Wage**: $28.32 - $32.51/hour (Starting at $28.32/hr)
**Grid**: 12
**Start Date**: ASAP **End Date**: March 31, 2024
**Posting Date**: July 27, 2023
**Closing Date**: Open Until filled
**Opportunity**
Reporting to the Project Manager, Refugee Readiness Team, the Program Coordinator is responsible for coordination and administrative duties to support the Refugee Readiness Team (RRT) project, an initiative that collaborates with various community stakeholder members to respond to the needs of refugees and displaced Ukrainians who are being resettled in the South Fraser Region. This collaborative approach brings diverse team members together to help build a robust and sustainable community where refugees can thrive and have access to the best possible service provisions available.
**The Key Areas of Responsibility are**:
- Assisting the RRT Project Manager with all of the project deliverables to ensure that the project meets and exceeds the set targets;
- Assists the RRT with project initiatives, meetings, events and administrative tasks;
- Assists with organizing all required RRT meetings, including but not limited to preparing meeting space, agendas, minutes;
- Supports with liaising between working groups, RRT, and the Project Manager to enhance synergy and collaboration among the respective action plans;
- Supports and collaborates with the Community Departments administrative team and participates in department events as appropriate;
- Assists with collecting research for further funding streams to develop grant proposals based on strategic needs;
- Assists with preparing and writing project reports;
- Supports with capturing needs and trends of the community through assisting with the administering of surveys and compiling data;
- Assists with the coordination of the relevant trainings and knowledge sharing events arranged by the RRT management team;
- Collects information to assist with preparing RRT factsheets and newsletters in collaboration with the Marketing Coordinator, volunteers and the RRT Management team;
- Assists with updating the RRT website.
- Post-secondary training or certificate in Office Administration and a minimum 2 years’ experience in an office environment;
- Recent, relevant experience working in administration in funded settlement and refugee support programs and/or non
- profits an asset;
- Strong English language written and oral skills; fluency in an additional language is an asset
- Ability to communicate effectively with people with varying English proficiency;
- Excellent problem-solving ability, communication skills, discretion and judgement.
- Excellent computer and Internet skills (advanced knowledge of MS Office, Excel and other databases, Zoom, TEAMs), with a typing speed of 50 wpm;
- Competency with office equipment, procedures and business communications;
- Professional telephone manners and good interpersonal skills;
- Ability to work cooperatively within a team;
- Excellent organizational and time-management skills;
- Exhibits cross-cultural competency.
This position requires union membership. A Criminal Record Check is a requirement of employment.
**APPLICATION REQUIREMENTS**:
This position is open to current employees of DIVERSEcity only.
**ADDITIONAL INFORMATION**:
**About DIVE**RSEcity**
We thank all applicants for their interest in this opportunity; however, only those selected for an interview will be contacted.
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