Legal Assistant

3 weeks ago

Toronto, Canada InnVest Hotels Full time

**THE OPPORTUNITY**:
LEGAL ASSISTANT REPORTS TO VP, GENERAL COUNSEL & CORPORATE SECRETARY, OR HIS DESIGNATE

**THE COMPANY**:
With over 100 hotels in our portfolio, representing 18 internationally recognized hotel brands, InnVest is the largest independent owner of hotels in Canada. In addition, our management team oversees the day-to-day operating activities of 87 owned and third party owned hotels. InnVest’s portfolio is geographically diverse with hotels from Vancouver, BC to Corner Brook, NL but also experientially diverse from roadside inns to luxury urban properties.

At InnVest, our mission is simple - to deliver outstanding guest experiences and superior returns on quality hospitality investment. A career at InnVest will provide you with unrivaled opportunities and invaluable exposure to Canada’s largest independently-owned and operated hotel portfolio.

**THE ROLE**:
Reporting to the Vice President, General Counsel & Corporate Secretary or his designate, the Legal Assistant is responsible for collecting, examining, and organizing sensitive information and other legal documents for review, collation, and dissemination. The incumbent will also be tasked with researching regulations, laws, online databases, and legal articles to assist with the preparation of reports, filings, and legal advice.

**ACTIVITIES**:

- Primary responsibilities will include regulatory filings, as well as liaising with government agencies to secure essential licences and permits, such as liquor licenses, food permits, and/or elevator permits.
- Collaborates closely with various payment processors to facilitate hotels’ onboarding process and manage Know Your Customer (KYC) compliance.
- Manages, organizes, and maintains legal documents in electronic filing systems.
- Manages, tracks, and processes legal invoices and liaises with Accounts Payable.
- Effectively manages relations with vendors and legal partners.
- Prepares, tracks, and processes Concur expense reports.
- Compiles quarterly internal control checklists for recordkeeping.
- Provides general administrative assistance, such as calendar management and making travel/lodging arrangements.
- Completes other duties and projects, as assigned.

**COMPETENCIES WE ARE SEEKING**:
Academic/Education Requirements:

- Associate degree in paralegal studies, a paralegal certificate, or a bachelor’s degree in business or administration is preferred.

Knowledge, Experience and Skills Requirements:

- Minimum (1) years’ experience as an administrative assistant or legal assistant, preferably in a law firm or in a corporate legal department.
- Prior experience working for securities or real estate sector is a definite asset.
- Intermediate to advanced proficiency in MS Suite (Excel, Word, Power Point) and Internet tools. Ability to blackline documents.
- Strong numeracy, research, and proven analytical abilities.
- Ability to handle data with utmost confidentiality.
- Outstanding written and oral communication skills; highly developed administrative and time-management skills with ability to prioritize work that may have conflicting deadlines
- Highly self-motivated and directed work ethic; keen attention to detail, proven problem-solving abilities.
- Strong multi-tasking skill set; ability to effectively prioritize and execute sequential tasks in a highly pressurized work environment.
- Highly adept internal customer service orientation.
- Experience working in a team-oriented, collaborative environment.

Mental Effort required to perform the job:

- Frequent mental attentiveness and listening is required when dealing with Legal tasks.
- Frequent mental effort is required in multi-tasking, handling interruptions, and/or Employee/Manager queries, which require constant refocusing.
- Frequent mental effort is required in meeting stringent deadlines
- Frequent levels of concentration required for accuracy when dealing with Legal tasks and initiatives.

Physical Effort required to perform the job:

- Continuously requires manual dexterity speed and hand/eye coordination for work at a computer.
- Periodic lifting of computer hardware and administrative materials such as laptops, physical files, binders, etc.

Responsibility for Resources:

- Responsible for work area.
- Responsible for confidential Legal and regulatory compliance documents, equipment, and protocols related to the company.

Working Conditions
- Continuously working at a workstation assigned by the Manager.
- Continuously working in a climate-controlled office.
- Infrequently travels to properties, as required.
- Regular working hours, as required.
- Flexible working hours, as required.

**Benefits**:

- Vision Care
- Dental Care
- Company pension
- Vacation & paid time off
- Employee Assistance Programs
- Extended Health Care
- Life Insurance
- Bonus scheme
- Company events & social hours
- Education reimbursement

**Job Types**: Full-time, Permanent Schedule: Monday to Friday

Work Location: Temporary Hybrid

**

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